Executive Assistant

Executive Assistant Ontario, CA Job Details Full-time $17.50 - $20.00 an hour 5 days ago Benefits Health insurance Dental insurance 401(k) Paid time off Employee discount Qualifications Record keeping Microsoft Excel Event coordination Financial reporting Greeting customers Event planning Executive administrative support Task prioritization Financial record maintenance QuickBooks Organizational skills Clerical experience Productivity software Office management Managing executive calendars Proofreading Communication skills Entry level File organization Full Job Description Job Overview We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional communication skills, a keen eye for detail, and the ability to manage multiple tasks efficiently. This role is essential in ensuring the smooth operation of our office and supporting our executives in achieving their goals. Responsibilities Provide high-level administrative support to executives, including managing schedules and coordinating meetings. Organize and maintain office files, ensuring all documents are accurate and up-to-date. Prepare reports, presentations, and correspondence as needed. Manage Calendar for scheduling appointments and meetings. Assist with event planning and coordination for company functions and meetings. Handle front desk duties, including greeting visitors and managing incoming calls. Utilize QuickBooks for basic financial record keeping and reporting. Proofread documents for accuracy and clarity before distribution. Support office management tasks to ensure a productive work environment. Experience Proven experience in an administrative or executive support role is preferred. Strong organizational skills with the ability to prioritize tasks effectively. Proficiency in Microsoft Office Suite, particularly, Word and Excel. Familiarity with QuickBooks is a plus but not mandatory. Excellent proofreading skills with attention to detail in written communication. Experience in event planning or coordination is advantageous. Ability to maintain confidentiality and handle sensitive information with discretion. If you are a motivated individual who thrives in a fast-paced environment and is eager to contribute to our team's success, we encourage you to apply for this exciting opportunity as an Executive Assistant.

Job Type:

Full-time Pay:

$17.50 - $20.00 per hour

Benefits:

401(k) Dental insurance Employee discount Health insurance Paid time off

Work Location:

In person