Executive Personal Assistant

Executive Personal Assistant Ontario, CA Job Details Full-time From $71,500 a year 16 hours ago Qualifications Phone communication Non-disclosure agreements (NDAs) Executive administrative support Mid-level Event vendor coordination Order placement Personal assistant experience (1-2 years) Productivity software Managing executive calendars Phone call management 2 years Communication skills Technical Proficiency Personal assistant experience File organization Time management Full Job Description Company Overview California Exotic Novelties LLC is a leading manufacturer in the adult pleasure product industry, renowned for its wide selection of innovative and high-quality products. Committed to empowering individuals to embrace their sexuality and promote sexual health and wellness, the company prides itself on exceptional fulfillment rates and rapid order turnaround. Job Summary Calexotics is looking for a career oriented Executive Personal Assistant with at least 2+ years of experience on a high-pressure position to provide personal and administrative support for the CEO. The right candidate is someone who is highly organized, creative, and enjoys a multitude of activities. You must be well prepared and able to tackle anything thrown your way. Being able to work both independently and within a team is essential. This position provides dedicated support to the CEO. She needs someone who is confident, proactive and experienced. CEO has two dogs, who are a big part of her life. She would like an assistant to help out, and must love dogs. Responsibilities for Executive Personal Assistant

• Answer phone calls received and direct them appropriately
• Running Personal and Business errands
• Stay at CEO's personal residence when she travels if necessary
• Planning and coordinating special / holiday events at office and residence
• Filing, organizing, copying, scanning, etc. as needed
• Performing personal tasks at CEO's residence daily
• Tracking both important business and personal birthdays and coordinating gifts
• Coordinating vendors and projects at the CEO's residence
• Coordinating personal appointments and arranging details for appointments
• Act as the first point of contact for the employer
• Manage the employer's calendar and appointment scheduling
• Maintaining confidential organizational and departmental files
• Scheduling and coordinating maintenance for the company's & CEO's vehicles
• Coordinating customers' events
• Ordering office supplies for the company Qualifications for Personal Assistant
• Proven experience working as a personal assistant preferred
• Proficient in computer technology especially Microsoft Office applications
• Excellent verbal and written communication skills
• Strong customer service and social skills
• Exceptional organizational and time-management skills
• Follows instructions clearly and accurately within a timely fashion
• Proactive and enthusiastic about delivering positive results
• Previous experience working in a fast paced, time sensitive, highly confidential environment where there are continually changing priorities
• Must love dogs
• Discretions and confidentiality are a must
• NDA is required

Pay:

From $71,500.00 per year

Work Location:

In person