Executive Assistant at Truex Métier Executive Assistant at Truex Métier in Palo Alto, California Posted in 3 days ago.

Type:

full-time

Job Description:

About the Role The primary focus is to ensure the executive remains organized and day-to-day operations run smoothly. You will also assist with content-related coordination across teams. Key Responsibilities Executive Support Manage complex calendars, including scheduling, meeting prioritization, and ensuring alignment with the CEO's Executive Assistant. Coordinate internal and external meetings, including preparing agendas and distributing follow-up action items. Handle email triage and assist with executive correspondence. Prepare basic documents, presentations, and reports. Content & Team Coordination Assist in tracking content projects, deliverables, and deadlines. Coordinate workflows and content calendars with the Production team. Facilitate coordination between creative, marketing, and external partners. Take comprehensive notes during meetings and distribute action items promptly. Administrative Support Arrange travel, bookings, and expense tracking. Maintain organized files and documentation. Support light research for strategic initiatives or content projects. Qualifications 5+ years of experience in administrative, assistant, or coordination roles. Must live in the Bay Area, CA. Strong organizational skills and time management abilities. High attention to detail and ability to multitask effectively. Proficiency with Google Workspace (Docs, Sheets, Calendar) or similar tools. Must be able to travel as needed (minimum requirements). What We're Looking For We are seeking a candidate who is resourceful, proactive, and comfortable with ambiguity and changing priorities. A strong sense of ownership, accountability, and eagerness to learn and grow within a startup environment are essential.