Executive Assistant

Adecco is currently assisting a local client in their search to fill an

• Executive Assistant in Palo Alto, CA!

• Pay:

• $36.46/hr. - $47.73/hr. (dependent on experience)

• Shift:

• Mon- Fri, 8a-5p ONSITE We are seeking a highly experienced, proactive
• Executive Assistant
• to support the Senior Vice President (SVP) of PS Strategy
• based in Palo Alto.
• Responsibilities for this position include but are not limited to:
• Own and actively manage a complex, dynamic executive calendar across multiple time zones; prioritize competing requests, align scheduling to business-critical priorities, and optimize the SVP's time.
• Coordinate domestic and international travel (air, hotel, ground transportation, itineraries, visas as needed) and manage real-time changes with a calm, solutions-first approach; ensure timely and accurate expense reconciliation.
• Serve as a trusted gatekeeper and primary point of contact for the SVP—triaging and responding to communications, exercising discretion with confidential information, and representing the SVP with professionalism.
• Prepare, review, and edit executive correspondence, reports, presentations, briefing materials, and other documents with accuracy, clarity, and an executive-ready standard.
• Coordinate a high volume of complex meetings (virtual and in-person), leadership forums, and offsites; support agenda input and meeting logistics (rooms, virtual links, A/V, catering when needed), and schedule follow-up meetings as required.
• Partner closely with the PS Strategy team, other Executive Assistants, and senior stakeholders to coordinate cross org priorities, align decision-making rhythms, and ensure smooth execution scheduling, logistics, and communications coordination.
• Support the SVP and leadership team in managing the rhythm of business (ROB), including annual and quarterly planning calendars, leadership meeting cadences, key operating reviews, and follow-up actions.
• Coordinate special projects and non-routine initiatives on behalf of the SVP or leadership team, tracking actions, deadlines, owners, and dependencies to drive timely completion.
• Manage delegate access and administrative permissions (e.g., calendar access, Workday/HR systems access as applicable, and task delegation) to enable effective day-to-day operations.
• Support hiring coordination in partnership with recruiters, hiring managers, and interview teams, including interview scheduling, candidate logistics, feedback coordination, and related administrative follow-through.
• Coordinate onboarding and offboarding logistics for employees, vendors, and interns, including equipment, system access, distribution lists, org updates, workspace needs, and first-week readiness.
• Leverage Microsoft 365 and internal tools (Outlook, Teams, SharePoint, PowerPoint, Excel; travel/expense systems) to streamline work, maintain information hygiene, and enable effective collaboration.
• Support coordination of team events (e.g., volunteering, recognition) aligned with team priorities.
• Handle core administrative operations including distribution lists and org charts/lists, creating purchase orders, and timely expense processing in compliance with company policy.

Education/Certificates required:

+ Bachelors degree preferred or equivalent experience Qualifications for this position: + 8+ years of administrative experience, including senior/executive level support in a complex, matrixed organization + Demonstrated success managing complex calendars, travel, and meeting logistics in a fast-paced environment with competing priorities and frequent last-minute changes. + Experience working in a global environment and scheduling across multiple time zones; comfort coordinating with partners & stakeholders across regions + Familiarity with AI productivity tools As a reminder, this role is being recruited for by one of our National Recruitment Teams and not your local Branch. In order to be considered, please follow the steps included upon your application. If you are interested in an

• Executive Assistant in Palo Alto, CA
• ,, apply NOW for instant consideration.

• Pay Details:

• $36.

46 to $47.73 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: + The California Fair Chance Act + Los Angeles City Fair Chance Ordinance + Los Angeles County Fair Chance Ordinance for Employers + San Francisco Fair Chance Ordinance

• Massachusetts Candidates Only:

• It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.

An employer who violates this law shall be subject to criminal penalties and civil liability.