Executive Assistant

Executive Assistant at Career Group Executive Assistant at Career Group in Pasadena, California Posted in 3 days ago.

Type:

full-time

Job Description:

Executive Assistant & Operations Coordinator Location:

Pasadena, CA (Onsite)

Pay Rate:

$40/hr

Duration:

3-5 Month Assignment (Potential Extension)

Schedule:

Monday-Friday, 8:00 AM-6:00 PM Seeking a polished, highly organized Executive Assistant & Operations Coordinator to provide direct support to the Founder & CEO while overseeing day-to-day business operations. This role is ideal for a proactive professional who thrives in a fast-paced entrepreneurial environment and can confidently manage multiple priorities with minimal supervision.

Key Responsibilities:

Manage executive calendars, scheduling, travel arrangements, and meeting coordination Serve as a primary point of contact for executives, vendors, customers, and business partners Coordinate operational workflows, order fulfillment, and logistics activities Support customer service inquiries, escalations, refunds, and shipping resolutions Maintain Shopify product listings, inventory records, and operational documentation Assist with invoice tracking, vendor payments, reporting, and administrative processes Coordinate property-related vendor communications, maintenance requests, and documentation Support special projects and cross-functional initiatives across the business

Qualifications:

3+ years of Executive Assistant, Operations, Office Management, or Business Operations experience Exceptional organizational, multitasking, and communication skills Strong attention to detail and ability to handle confidential information Experience with Shopify, QuickBooks, or similar business systems preferred Proficient in Microsoft Office Suite, particularly Excel Self-starter with a proactive, solutions-oriented mindset

Ideal Candidate:

Professional, polished, and highly resourceful Comfortable working directly with executive leadership Able to balance strategic priorities with hands-on execution Thrives in a high-expectation, fast-moving environment Takes ownership and follows through on deliverables independently This is an excellent opportunity to join a growing apparel company and play a critical role supporting executive leadership and business operations. Please submit your resume to apply. You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate . Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd, so we suggest updating your profile and starting to collect your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group:

Career Group is a premier, Women-Owned recruiting agency and a widely recognized name in corporate and administrative staffing. We connect our candidates with job opportunities at leading companies nationwide. When you work with a Career Group recruiter, you gain a strategic career advisor for life. Submit your resume to get started today.