Find & Apply For Executive Assistant Jobs in Pasadena, California

Description:

William Carey International University is a Christ-centered institution committed to equipping leaders for service around the world. As WCIU continues to expand its academic programs, faculty partnerships, and institutional impact, the Office of the Provost is seeking an exceptional team member who can bring organization, clarity, and thoughtful coordination to a growing academic environment. About This Position William Carey International University (WCIU) is seeking a highly capable Executive Assistant to the Provost to support the work of Academic Affairs during a season of significant growth, innovation, and institutional development. This role goes beyond traditional administrative support. The Executive Assistant will serve as a trusted partner to the Provost, helping coordinate academic initiatives, faculty engagement, recruitment processes, executive communications, and key projects that advance the mission of the university. The ideal candidate is highly organized, proactive, mission-aligned, and energized by helping leaders and teams move important work forward with excellence. What You Will Own Executive Partnership Protect and steward the Provost's time, attention, and priorities so she can lead at the level the institution needs Anticipate needs, close gaps, and move work forward without waiting to be directed Prepare briefings, correspondence, and decision-support materials that are clear, accurate, and ready to act on Track commitments and action items across initiatives so nothing important is lost between conversations Strategic and Academic Coordination Conduct research and synthesize information that informs academic planning, faculty decisions, and institutional strategy Support the advancement of key initiatives through disciplined organization, documentation, and follow-through Contribute to process improvement efforts that strengthen how Academic Affairs operates Serve as a steady, reliable point of coordination across faculty, staff, leadership, and external partners Faculty and Operational Support Manage faculty-related administrative processes including adjunct agreements, curriculum contracts, and onboarding coordination Support recruitment processes with professionalism and care, from candidate communication through hiring coordination Handle sensitive academic and organizational matters with discretion, integrity, and sound judgment Ensure the day-to-day operations of the Provost's office run with excellence and without friction Institutional Engagement Lead logistics for executive meetings, academic forums, leadership retreats, and institutional events Manage details across travel coordination, virtual platforms, stakeholder communications, and meeting preparation Represent the Office of the Provost with professionalism in every interaction The Ideal Candidate You may be a strong fit for this role if you: Enjoy helping leaders accomplish ambitious goals Thrive in a growing environment where priorities evolve and new opportunities emerge Naturally bring order and organization to complex work Communicate with warmth, professionalism, clarity, and discretion Have strong attention to detail while still seeing the bigger picture Take ownership of your work and follow through with excellence Enjoy coordinating people, projects, information, and next steps Are comfortable supporting change, growth, and new initiatives Find deep satisfaction in helping ideas become reality This role is best suited for someone who does not need a highly directive manager to do their best work. The Provost leads from a place of deep reflection and quiet conviction. She will set direction and trust you to carry it. The right person is energized by that kind of autonomy, brings momentum to the work around them, and knows how to protect a thoughtful leader's time and attention without being asked.

Requirements:

Agreement with WCIU's Statement of Faith ( wciu.edu/statement-of-faith ) A demonstrated and vibrant Christian faith consistent with WCIU's mission Bachelor's degree or equivalent professional experience Experience supporting senior leaders, executives, or organizational leadership teams Strong organizational, administrative, and project coordination skills Excellent written and verbal communication skills Ability to manage multiple priorities with professionalism and discretion Sound judgment and integrity in handling confidential information Proficiency with Microsoft Office, virtual collaboration tools, and administrative systems Preferred Qualifications Experience in higher education, ministry, missions, nonprofit, or another mission-driven environment Experience supporting academic operations, faculty administration, or institutional initiatives Experience coordinating recruitment, onboarding, contracts, or project workflows Familiarity with governance, accreditation, curriculum processes, or academic planning Experience supporting a growing organization or an entrepreneurial leader Working Conditions and Physical Requirements Work at a desk in an office or home-office setting; sit at an office desk for extended periods of time Work for extended periods of time at a computer, requiring the ability to send and receive information with necessary optical, auditory, and manual dexterity Use a keyboard and mouse to enter, retrieve, or transfer words or data information and/or move from screen to screen on the computer to view information Strong written and verbal communication and interpersonal skills; comprehend and speak English Display the reading skills necessary to proofread written material Ability to participate in virtual meetings and University events Occasional travel may be required