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Executive Assistant

• 2.0 1570 North Fair Oaks Avenue, Pasadena, CA 91103 $22 - $25 an hour - Full-time Apply with Indeed Job Overview We are seeking a highly organized, detail-oriented, and professional Executive Assistant with a minimum of two (2) years of relevant experience to provide administrative and operational support to executive leadership. The ideal candidate will possess excellent communication skills, strong time management abilities, and the capacity to handle multiple priorities in a fast-paced environment. The Executive Assistant will play a key role in ensuring efficient daily operations, coordinating schedules, managing communications, and maintaining confidential information with professionalism and discretion. Key Duties and Responsibilities Manage executive calendars, schedule meetings, coordinate appointments, and organize related logistics. Answer, screen, and direct incoming calls using multi-line phone systems while maintaining professional telephone etiquette. Provide administrative support to executive leadership, including correspondence, reports, presentations, and document preparation. Oversee front desk and general office operations, ensuring a professional and welcoming environment. Coordinate internal and external communications with employees, clients, vendors, and business partners. Prepare, maintain, and organize confidential documents, electronic files, and administrative records. Perform data entry, filing, document processing, and other clerical responsibilities with accuracy and efficiency. Utilize Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, to support daily business operations. Assist with spreadsheets, expense tracking, invoices, and QuickBooks-related administrative tasks as needed. Monitor deadlines, follow up on outstanding assignments, and assist leadership in maintaining organizational priorities. Handle sensitive and confidential information with the highest level of professionalism and discretion. Perform additional administrative duties and special projects as assigned by executive leadership. Required Qualifications Minimum of two (2) years of professional experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or in a comparable administrative support role is required. High school diploma or equivalent required; associate's or bachelor's degree preferred. Strong organizational, multitasking, and time management skills. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint. Strong computer literacy, data entry accuracy, and attention to detail. Ability to prioritize competing responsibilities and meet deadlines in a fast-paced environment. Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive information. Professional demeanor with strong interpersonal and customer service skills. Ability to work independently, take initiative, and anticipate executive and operational needs. Bilingual proficiency is a plus. Experience with QuickBooks or similar accounting software is preferred. Preferred Skills and Attributes Previous experience directly supporting senior executives or management teams. Strong problem-solving abilities and a proactive approach to daily responsibilities. Excellent follow-through, reliability, and accountability. Ability to adapt to changing priorities while maintaining accuracy and professionalism. Strong relationship-building skills and a collaborative, team-oriented mindset.

Experience Requirement:

Minimum 2 years (Required)

Pay:

$22.00 - $25.00 per hour

Benefits:

401(k) Dental insurance Health insurance Vision insurance

Work Location:

In person