Executive Assistant

Executive Assistant Confidential Redlands, CA 92373 From $22 an hour - Full-time From $22 an hour -

Full-time Executive Assistant Location:

Yucaipa, CA (On-site)

Starting Salary:

$45,760

Employment Type:

Full-Time Project Management Focus | In-Person | Fast-Paced Growth Brand About the Role We are looking for a highly organized, proactive, detail-driven Executive Assistant to become an essential right hand within our company. This is not a passive assistant role. We need someone who takes ownership, keeps moving parts aligned, follows through relentlessly, and helps create structure in a fast-paced environment. You will support leadership across daily operations, project management, team coordination, reporting, events, and business execution. If you naturally notice what needs to happen next, love organizing chaos, and take pride in getting things done the right way, we want to meet you. About Us We are a growing e-commerce beauty brand serving professionals and customers nationwide. Our business moves quickly and requires strong communication, excellent organization, and people who care about doing great work. We value accountability, initiative, professionalism, speed, and solutions.

What You'll Be Responsible For:

Executive & Administrative Support Manage calendars, meetings, scheduling, and shifting priorities Keep leadership organized, on track, and aware of deadlines Track reminders, follow-ups, action items, and outstanding tasks Prepare meeting agendas, take notes, and convert notes into next steps Draft emails, internal communication, summaries, and reports Maintain confidentiality and professionalism at all times Project Management & Team Coordination Build and manage task lists, timelines, and workflows within Project Management tools (i.e., ClickUp) Follow up with departments to ensure projects stay moving Help hold stakeholders accountable to deadlines and deliverables Identify blockers early and escalate solutions quickly Coordinate launches, promotions, internal initiatives, and recurring priorities Operations Support Help maintain organized systems across Google Drive, documents, SOPs, and internal resources Prepare spreadsheets, dashboards, and recurring reports Support inventory, warehouse, vendor, and supply coordination as needed Assist with purchase orders and factory communication over time Help source, research, and vet freelancers, vendors, or contractors Events & Special Projects Coordinate meetings, company events, celebrations, and team needs Assist with trade shows, launches, campaigns, and special projects Step in wherever needed to help the business run smoothly What Success Looks Like Leadership feels supported, organized, and ahead of schedule Projects move faster because you are driving follow-through Nothing important slips through the cracks Teams receive clear communication and accountability Projects run more smoothly and efficiently Problems are solved before they become fires Who You Are Extremely organized and naturally detail-oriented Proactive - you don't wait to be told every next step Strong communicator with confidence and professionalism Calm under pressure and great with shifting priorities Resourceful problem solver who finds answers quickly High ownership mindset - you finish what you start Tech-comfortable and able to learn systems fast Trustworthy, discreet, and dependable Preferred Experience 2+ years in an executive assistant, operations assistant, coordinator, or similar role Experience with project management platforms such as ClickUp Experience with e-commerce platforms such as Shopify Familiarity with Klaviyo, ShipStation, customer service tools, or similar systems is a plus Strong working knowledge of Google Workspace, spreadsheets, and digital organization Position Details In-person role Full-time preferred Fast-paced environment with growth opportunities Must be dependable, punctual, and ready to take ownership Why This Role Matters This person will become a key extension of leadership and a major contributor to how efficiently the company operates. The right candidate will grow with the business and become indispensable. To Apply Please submit your resume and include a short note answering: Why does this role interest you What systems/tools have you worked in An example of a time you brought order to a chaotic situation Why you'd thrive in a fast-moving environment

Job Type:

Full-time Pay:

From $22.00 per hour

Benefits:

401(k) 401(k) matching

Experience:

Executive Assistant, Operations Assistant, or Coordinator:

2 years (Required)

Location:

Redlands, CA 92373 (Preferred) Ability to

Commute:

Redlands, CA 92373 (Required) Ability to

Relocate:

Redlands, CA 92373: Relocate before starting work (Required)

Work Location:

In person