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Pacific Staffing
Executive Administrative Assistant
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Job Description
Pacific Staffing is recruiting an Executive Administrative Assistant for a respected organization in Roseville, CA known for its mission-driven culture, operational excellence, and commitment to inclusive employment. This role is ideal for a highly organized, proactive C-Suite Executive Administrative Assistant who excels in executive support, board coordination, and managing fast-moving priorities for senior leadership. The Executive Administrative Assistant provides high-level administrative support to the CEO and board members, managing calendars, preparing board materials, coordinating meetings, and ensuring smooth daily operations. This role requires exceptional professionalism, discretion, and the ability to anticipate needs while supporting complex executive and board-level workflows.
Prepare polished board reports, presentations, packets, and executive-level documents.
Coordinate communication between the CEO, board members, and internal departments.
Support project tracking, deadlines, and follow-up tasks for leadership.
Maintain organized records, confidential files, and board documentation.
Assist with event planning, board meetings, and operational support as needed.
Provide proactive administrative support to ensure efficient workflow and timely execution. Qualifications 5+ years of executive administrative experience to a CEO.Preferred experience in large, mission-driven non-profit, association, or philanthropic organizations.
Experience managing board meetings, preparing board reports and supporting CEO-level operations.
Demonstrated interest in contributing to a mission-driven organization.
Strong communication, organization, and multitasking skills.
Advanced proficiency in Microsoft Office and modern collaboration tools.
High level of professionalism, confidentiality, and attention to detail.
Ability to work independently, prioritize effectively, and support fast-paced operations.
Location:
Full-Time | On-Site |Roseville, CASalary:
$90,000 - $110,000 per year (DOE)Key Responsibilities Manage executive calendar for CEO and board members, scheduling, travel coordination, and meeting logistics.Prepare polished board reports, presentations, packets, and executive-level documents.
Coordinate communication between the CEO, board members, and internal departments.
Support project tracking, deadlines, and follow-up tasks for leadership.
Maintain organized records, confidential files, and board documentation.
Assist with event planning, board meetings, and operational support as needed.
Provide proactive administrative support to ensure efficient workflow and timely execution. Qualifications 5+ years of executive administrative experience to a CEO.Preferred experience in large, mission-driven non-profit, association, or philanthropic organizations.
Experience managing board meetings, preparing board reports and supporting CEO-level operations.
Demonstrated interest in contributing to a mission-driven organization.
Strong communication, organization, and multitasking skills.
Advanced proficiency in Microsoft Office and modern collaboration tools.
High level of professionalism, confidentiality, and attention to detail.
Ability to work independently, prioritize effectively, and support fast-paced operations.