Executive Assistant

•Hybrid Telework Department of State Hospitals

JC-534834

•Executive Assistant

•Hybrid Telework

EXECUTIVE ASSISTANT

$4,733.00

•$5,923.00 per Month

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date:

10/21/2026

Application Methods:

Electronic (Using your CalCareer Account) Job Description and Duties The Clinical Operations Division is seeking a highly organized and polished Executive Assistant to support its top leaders, including the Deputy Director, Statewide Medical Director, and Assistant Deputy Director. In this pivotal role, you will keep the division running smoothly by expertly managing complex calendars, coordinating meetings and travel, and handling high-volume correspondence with professionalism and discretion. You will be the central hub connecting Clinical Operations with DSH hospitals, government partners, and key stakeholders statewide.

You'll oversee credentialing workflows, maintain accurate and confidential executive records, and track division-wide assignments and deadlines to ensure leadership priorities stay on course. This position is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in delivering exceptional customer service.

We're looking for a detail-driven communicator who can juggle multiple priorities, uphold confidentiality, and represent the division with confidence and tact. Strong writing skills, mastery of office technology, and the ability to anticipate needs will make you shine in this role. Under direction of the Deputy Director, Clinical Operations Division, the Executive Assistant provides high-level administrative support and office coordination for division leadership, reporting directly to the Deputy Director and also supporting the Statewide Medical Director and Assistant Deputy Director in a shared-support model across Clinical Operations.

•Click on the link to complete the

Department of State Hospitals Recruitment Survey:

DSH Recruitment Survey You will find additional information about the job in the . Working Conditions This position reports to the Allenby Building in Sacramento County and may be eligible and considered for a telework opportunity in accordance with departmental policies, operational needs, and management approval. Employees are currently required to work in-person at least four (4) days per week in alignment with Executive Order N-22-25. Additional in-office days may be required based on operational needs. The incumbent may also be required to travel throughout California as needed, with prior notice.

Regular and consistent attendance is critical to the successful performance of this position due to the heavy workload and time-sensitive nature of the work. The incumbent routinely works with and is exposed to sensitive and confidential issues and/or materials and is expected to maintain confidentiality at all times.

The State's Commute Programs provide bicycle, mass transit and vanpool incentives to eligible state employees. The State's mass transit incentive pays 100% of the transit pass up to the IRS maximum of $340 per month in 2026 DSH-Sacramento is located at an 11-floor high rise building. Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

EXECUTIVE ASSISTANT

Additional Documents

Job Application Package Checklist Position Details

Job Code #:

JC-534834

Position #(s): 461-506-1728-001

Working Title:

Executive Assistant

•Hybrid Telework

Classification:

EXECUTIVE ASSISTANT

$4,733.00

•$5,923.00 A

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable. # of

Positions:

1

Work Location:

Sacramento County

Telework:

Hybrid

Job Type:

Permanent, Full Time Department Information Department of State Hospitals

1215 O Street, MS 17

Sacramento, CA 95814 The mission of the Department of State Hospitals is to provide evaluation and treatment in a safe and responsible manner, seeking innovation and excellence in hospital operations, across a continuum of care and settings. DSH-Sacramento is in a modern, sustainable and innovative 11 story office building located at 1215 "O" Street, Sacramento, California. Some of the amenities of the new building include the following: First-floor retail space (separate access from 12th Street)

Café with multiple vendors available to the public

Outdoor seating with pedestrian walkways

Large, shared conference room on the first floor with a maximum capacity of 162 individuals

An employee fitness center with a yoga studio, cardio equipment and weights

Plaza area with a kitchenette on each floor

Lactation rooms

More conference rooms and collaborative working spaces available throughout the building

•small, medium and large

Shared Terrace space on the 10th floor with indoor/outdoor seating and views of the Capitol

Mobile computer equipment, cloud-based technology and Wi-Fi for all staff

Department Website:

https://www.dsh.ca.gov

Special Requirements

•While US mail applications are still accepted, applying electronically through your CalCareers account is strongly encouraged.

•

NOTE:

If applying by mail, please do not submit the "Equal Employment Opportunity" questionnaire (page 10) with your completed State Application (STD 678). This page is for examination use only. Candidates who reside outside of the State of California may be admitted to the job interview. However, upon job offer candidates must provide proof of residence in California prior to their appointment becoming effective, or the offer may be rescinded. Applicants must submit the required documents in order to be considered for this position. Failure to complete the STD 678 in its entirety may result in disqualification, resumes and/or Statements of Qualifications do not take the place of the STD 678. You must clearly indicate the basis of your eligibility (i.e., list, transfer, SROA/Surplus, reinstatement, etc.), classification title, position number, and job control number in the Examination/Job Title section.

•Foreign Degrees or Transcripts

•Applicants with foreign degrees or transcripts who wish to apply that coursework toward meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. DSH accepts foreign transcript evaluations that are completed by one of the services listed on these webpages: National Association of Credential Evaluation Services

Association of International Credential Evaluators, Inc. or

https://www.ctc.ca.gov/credentials/commission-approved-foreign-transcript-evaluating-agencies

Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date:

10/21/2026