Executive Assistant

We are looking for an experienced Executive Assistant to join our team on a long-term contract basis in Salinas, California. This position requires a resourceful and detail-oriented individual who can provide high-level administrative support to the Technology Department and contribute to its smooth operation. If you excel in managing schedules, coordinating travel arrangements, and handling executive-level tasks, we encourage you to apply.

Responsibilities:

• Provide comprehensive administrative and operational support to the Technology Department, ensuring efficiency in day-to-day activities.
• Act as a liaison between the administrator and external stakeholders, including public agencies, community leaders, and other departments.
• Independently draft detailed reports, correspondence, memoranda, and agendas.
• Organize and maintain accurate records, files, and departmental budgets, including preparing budget revisions and monitoring expenditures.
• Process purchase requisitions, invoices, payroll reports, and employee attendance records.
• Coordinate and prepare materials for meetings, including board agendas and minutes, ensuring timely distribution.
• Manage the administrator's calendar and appointments, as well as arrange meetings and travel schedules.
• Train and assist staff with clerical duties, including cross-training for critical functions.
• Handle special projects and tasks assigned by the supervisor with attention to detail and efficiency.
• Utilize Office tools to create and manage documents, spreadsheets, and presentations effectively.