Executive Assistant

Executive Assistant at Beacon Hill Staffing Group, LLC Executive Assistant at Beacon Hill Staffing Group, LLC in San Francisco, California Posted in about 11 hours ago. $94,000.00 - $96,000.00 per year

Job Description:

Beacon Hill was founded to set a new standard in search, career placement and flexible staffing. About the Role The Executive Assistant plays a key role in supporting a fast-paced financial services team by partnering closely with client-facing professionals on day-to-day execution, coordination, and operational support. This role provides a balance of client service, administrative excellence, and operational organization within a collaborative, high-performance environment. This position is ideal for someone who is proactive, detail-oriented, intellectually curious, and energized by supporting time-sensitive, high-touch work while delivering a high level of professionalism and service. Key Responsibilities Client & Business Support Support the preparation, editing, and distribution of client-facing materials and internal deliverables Partner with teams to develop business support materials, including company overviews, internal summaries, and market or news briefs Conduct research and compile data using internal systems and external resources to support ongoing client and business needs Attend internal and client-related meetings, capture key discussion points, and track follow-up action items Operations & Administrative Support Manage complex calendars and scheduling for multiple professionals, proactively prioritizing meetings and resolving conflicts Coordinate domestic and international travel arrangements and process expense reports Draft, format, and proofread professional correspondence while handling sensitive and confidential information with discretion Team & Office Coordination Serve as a central point of communication for assigned teams and cross-functional partners Coordinate logistics for meetings and events, including conference rooms, catering, and A/V support Collaborate with other administrative and operations professionals to ensure seamless coverage and consistent team support Technical & Professional Skills Strong proficiency in Microsoft Office, particularly PowerPoint and Excel Experience formatting and refining client-facing materials with a high attention to detail Comfort organizing, tracking, and maintaining data in Excel Advanced Outlook skills, including complex calendar and contact management Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)