Executive Assistant

Description We are looking for a skilled Executive Assistant to join a dynamic non-profit organization in San Francisco, California. In this Contract to permanent position, you will play a key role in supporting organizational leadership by managing administrative tasks, coordinating logistics, and ensuring seamless communication across teams. This opportunity is ideal for someone who thrives in a fast-paced environment and is passionate about contributing to meaningful causes.

Responsibilities:

• Perform a variety of administrative tasks to support organizational leadership, including scheduling, document preparation, and communication management.
• Collaborate on special projects by designing and producing detailed reports, presentations, and other complex documents.
• Serve as the primary liaison to the leadership team, ensuring smooth logistics for meetings, events, and conferences.
• Coordinate Board of Directors meetings by organizing schedules, preparing agendas, compiling materials, and recording minutes in compliance with bylaws.
• Manage relationships with internal teams and external stakeholders, ensuring that leadership is well-informed of upcoming deadlines and priorities.
• Anticipate leadership needs for events and meetings by preparing necessary materials and handling logistics in advance.
• Facilitate Executive Management Team meetings by arranging schedules and collaborating with team members to ensure seamless execution.
• Oversee travel arrangements, including booking flights, accommodations, and creating detailed itineraries.
• Maintain effective calendar management by scheduling appointments and resolving conflicts.
• Utilize Microsoft Office tools, including PowerPoint, to create high-quality materials for presentations and meetings. Requirements
• Proven experience in executive-level administrative support within a detail-oriented setting.
• Strong proficiency in calendar management and scheduling across multiple stakeholders.
• Expertise in coordinating travel arrangements, including booking and itinerary planning.
• Advanced skills in Microsoft Office Suite, with emphasis on PowerPoint for creating presentations.
• Ability to manage executive meetings, including preparation of agendas and recording minutes.
• Exceptional organizational and communication skills to act as a liaison between leadership and teams.
• Demonstrated ability to anticipate needs and proactively address challenges.
• Experience working with boards or committees, adhering to compliance and bylaws.

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