Deans' Assistants' Monthly Meeting Group:

Suggests items for discussion; disseminates information from meetings relevant to College/Department Staff and occasionally hosts meetings. Communicates with the group frequently on mutually relevant issues/concerns. Serves on the College Science Council and attends other meetings as required by the Dean. College Communication Facilitates internal and external communications for the College as well as the Dean's communications to key stakeholders. Coordinates information flow to website, science council, staff, and faculty members. Promotes a positive image of the College and University, responding to inquiries from the Campus Community (e.g., students, faculty, staff, and administrators) and off campus inquiries. Safeguards the confidentiality of the Dean's Office by exercising discretion in communicating information to faculty members, staff, and students and the various groups served by the University and in handling administrative records, files, and other confidential items. Other duties as assigned Minimum Qualifications Education equivalent to a bachelor's degree in related field and four years of relevant experience. Additionalexperience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis. Thorough and advanced knowledge of the principles, problems, and methods of business administration and operational and fiscal management. Excellent project planning skills, with the ability to manage multiple projects and deadlines simultaneously. Advanced public and internal relations skills to effectively represent the university leader, engage and collaborate with internal stakeholders, and manage relationships with external stakeholders. Advanced skill in leading, training, and mentoring other administrative staff. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Expertise in administrative survey techniques, operations, and systems analysis, including the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies. Preferred Qualifications Master's degree and/or equivalent training and at least 5 years of relevant executive administrative support experience. Possesses excellent oral and written communication skills; able to plan, organize, coordinate and perform work in complex situations and ability to effectively research and analyze problems. Detail oriented. Ability to coordinate and complete projects. Ability to make constructive recommendations for improvement in methods and procedures. Knowledge of and familiarity with College programs, Chairs, faculty, staff and University policies and procedures and/or how to acquire additional information about them. Knowledge of general higher education policies and procedures, ideally those specific to the CSU. Experience in social media use, web page tools and survey software (i.e., Qualtrics). Computer skills including standard word-processing, spreadsheet, database, and communication software. Ability to learn campus-wide database and IT systems. Ability to work independently, take initiative, and multi-task. Ability to reschedule work based on shifting priorities. Ability to anticipate college and department needs and develop systems as appropriate. Ability to establish and maintain effective working relationships. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information •SFSU Internal Applicants Only•

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS.

(i.e.

H1-B VISAS

). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against

COVID-19.

The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Advertised:

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Executive Assistant to the Dean & Associate Deans (Executive Assistant III, Range 1) - College of Science and Engineering