Executive Assistant to the CEO

Executive Assistant to the CEO Santa Ana, CA Job Details Part-time $23 - $27 an hour 1 day ago Qualifications Google Workspace Microsoft Excel Interpersonal skills Writing skills English Attention to detail Task prioritization Calendar management Full Job Description Job Summary We are seeking a proactive and detail-oriented Part-Time Executive Assistant to provide direct administrative support to the CEO. This is a hands-on, onsite role ideal for someone who thrives in a fast-paced environment and excels at keeping a busy executive organized, on schedule, and fully supported. Responsibilities Manage and maintain the CEO's daily task list, ensuring priorities are clearly tracked and updated in real time. Provide proactive reminders for meetings, deadlines, commitments, and follow-up items. Coordinate and follow up with department heads and internal teams on behalf of the CEO to ensure timely execution of action items. Organize and maintain the CEO's calendar, scheduling meetings and appointments efficiently. Prepare agendas, briefing notes, and summaries ahead of meetings. Draft and manage correspondence including emails, memos, and internal communications. Track ongoing projects and flag items requiring the CEO's attention or decision.

Qualifications & Requirements Required:

Minimum 1-2 years of experience in an administrative, executive assistant, or coordinator role. Exceptional organizational skills with strong attention to detail. Excellent verbal and written communication skills in English. Proficient in Microsoft Office Suite (Outlook, Word, Excel) and/or Google Workspace. Ability to prioritize and manage multiple tasks simultaneously in a dynamic environment. High level of professionalism, discretion, and confidentiality. Reliable, punctual, and self-motivated with a strong sense of ownership.

Preferred:

Experience working closely with C-suite or senior leadership Familiarity with pharmaceutical, healthcare, or manufacturing environments Experience using task management or project management tools (e.g., Jira, Asana, Trello, Notion).

Pay:

$23.00 - $27.00 per hour Ability to

Commute:

Santa Ana, CA 92705 (Preferred)

Work Location:

In person