Executive Assistant - Foundation

A mission-driven foundation in Santa Monica is seeking an exceptional Executive Assistant to support senior leadership. This role is ideal for a highly sophisticated, proactive professional who thrives in a fast-paced environment, exercises impeccable discretion, and takes pride in operating at a high level. This is a unique opportunity for a seasoned Executive Assistant who excels at anticipating needs, streamlining operations, and enabling executives to remain focused on strategic priorities. The right candidate will play a critical role in supporting leadership while contributing to a meaningful and impactful mission. Position Overview This role provides high-level administrative and operational support to two dynamic executives and the Chief of Staff. Acting as a trusted partner, you will manage complex calendars, coordinate communications, and ensure day-to-day priorities are executed with precision and efficiency. You will work closely with internal teams and external stakeholders, serving as a central point of coordination and helping to drive organization, alignment, and operational excellence across the leadership function. Key Responsibilities Manage complex calendars, scheduling meetings, and coordinating logistics Arrange travel, including flights, accommodations, and detailed itineraries Serve as a liaison between executives, internal teams, and external partners Prepare and organize materials for meetings, presentations, and reports Handle confidential information with discretion and professionalism Track priorities, deadlines, and follow-ups to ensure timely execution Assist with event planning, including internal meetings and external engagements Support special projects and initiatives as needed Maintain organized records, files, and communication systems Anticipate needs and proactively solve problems to support leadership Qualifications 5-7 years of experience as an Executive Assistant or in a similar role Experience supporting senior executives or leadership teams Strong organizational and time management skills Excellent written and verbal communication abilities Proficiency in Microsoft Office and/or Google Workspace Ability to manage multiple priorities with attention to detail Experience in a nonprofit or mission-driven organization is a plus Who You Are Highly organized and detail-oriented Proactive, resourceful, and solutions-focused Discreet and trustworthy with sensitive information Calm under pressure and adaptable in a dynamic environment Strong communicator and collaborative team player Compensation & Benefits Competitive salary starting at $140K and commensurate with experience Full-time, in-office role (Monday-Friday) Comprehensive benefits package, including PTO and paid holidays

To Apply:

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