Overview We are seeking a highly organized and proactive Executive Assistant to support our medical professionals with exceptional administrative and operational assistance. This dynamic role offers the opportunity to work closely with senior healthcare leaders, ensuring smooth daily operations, efficient scheduling, and seamless communication. The ideal candidate will thrive in a fast-paced environment, demonstrate impeccable attention to detail, and possess a passion for providing outstanding support that enhances overall office productivity. This paid position is perfect for individuals eager to contribute their administrative expertise within a thriving healthcare setting. Responsibilities Manage and coordinate complex calendars, including scheduling appointments, meetings, and personal engagements for the doctor Prepare, review, and proofread correspondence, reports, and other documents with precision and professionalism Organize and facilitate meetings, including booking venues, preparing agendas, taking minutes, and following up on action items Handle confidential information with discretion and maintain strict adherence to privacy policies Arrange business travel plans, accommodations, transportation, and itineraries for the doctor as needed Support office management tasks such as filing, data entry, invoicing using QuickBooks or similar bookkeeping software, and maintaining organized records Coordinate internal communication among team members using email platforms like Microsoft Outlook, and Google Workspace; ensure timely dissemination of information Assist with event planning for professional gatherings or community outreach initiatives to promote the practice's services Utilize video conferencing software to set up virtual meetings and troubleshoot technical issues promptly Provide exceptional customer service at the front desk by greeting visitors, answering multi-line phone systems with professional phone etiquette, and managing appointment scheduling Requirements Proven experience as an executive assistant or personal assistant in a professional office environment Strong organizational skills with the ability to prioritize tasks efficiently in a busy setting Excellent written and verbal communication skills; capable of proofreading and transcription tasks accurately Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and productivity software such as DocuSign, Teams, Share Point, and One Drive. Familiarity with bookkeeping tools like QuickBooks for basic financial recordkeeping and invoicing Experience coordinating events or projects within a healthcare or office setting is preferred Ability to handle confidential information discreetly while maintaining professionalism at all times Technical proficiency with video conferencing tools (e.g., Zoom, Microsoft Teams) and multi-line phone systems Strong typing skills with high accuracy; capable of data entry and document management efficiently Demonstrated ability to work collaboratively with C-suite executives or senior professionals in a fast-paced environment Ability to handle office errands Join us in delivering outstanding administrative support that empowers healthcare professionals to focus on providing exceptional patient care. We value energetic individuals who are committed to excellence and eager to make a meaningful impact through their organizational expertise.

Pay:

$25.00 - $30.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person