Sr. Executive Assistant

We are looking for an experienced Sr. Executive Assistant to provide high-level administrative support in Santa Monica. This contract opportunity has the potential to become permanent and is ideal for someone who excels at keeping executive schedules organized, managing complex travel planning, and ensuring meetings run smoothly. The right candidate will bring strong judgment, attention to detail, and the ability to handle multiple priorities in a fast-paced environment. The ideal candidate will enjoy doing both personal and professional Executive Assistant duties and experience working in a family office is preferred.

Responsibilities:

• Oversee and maintain executive calendars, ensuring appointments, meetings, and priorities are accurately scheduled and updated.
• Coordinate domestic and international travel plans, including flights, lodging, ground transportation, and itinerary preparation.
• Manage end-to-end travel logistics and quickly adjust arrangements when schedules or business needs change.
• Organize executive meetings by securing schedules, confirming attendance, and preparing logistical details in advance.
• Support daily administrative activities for senior leadership with a high degree of professionalism and discretion.
• Anticipate scheduling conflicts and proactively recommend solutions to keep executive priorities on track.