Executive Administrative Assistant Apply Now Applied To save a job sign in or get started

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10398689 Posted today Back South San Francisco, CA, US Office High School or equivalent Full Time, Temporary $35 Experienced (Non-Manager) On-site Biotechnology/Pharmaceuticals First Shift (Day) South San Francisco, CA, US $35 Experienced (Non-Manager) Full Time, Temporary Biotechnology/Pharmaceuticals On-site Office High School or equivalent First Shift (Day) Apply Now Applied Job details

Executive Administrative Assistant Location :

South San Francisco, CA Pay rate : $35/hr

Shift:

Regular hours - Onsite (may transition to 3 days onsite per week) Job Summary Join our dynamic Translational Safety team as an experienced administrative professional, providing high-level support to Director-level leadership and their immediate functional areas, including Toxicology, Pathology, and/or gRED Nonclinical Operations (gNO). This role enables scientific and operational success by delivering proactive, reliable, and strategic administrative assistance in a complex and highly collaborative environment. Key Responsibilities Manage and optimize multiple complex calendars, ensuring seamless scheduling and prioritization of meetings and critical events Act as a key point of contact, facilitating timely, clear, and effective communication across the team and with cross-functional partners Coordinate logistics for onsite and offsite meetings, conferences, and team-building events, including vendor engagement and material preparation Arrange domestic and international travel, and manage related conference and event attendance Process invoices, payments, and expense reports using standard corporate tools, ensuring accuracy and compliance with company policies Continuously identify opportunities for process improvements, offering practical recommendations that enhance administrative efficiency Exercise sound judgment and discretion in managing sensitive and confidential information Maintain and update records and tracking tools using various computer applications (e.g., Microsoft Office Suite, Google Workspace) Serve as a valued department resource, providing support and guidance to staff and acting as a liaison with other administrative teams Provide backup coverage to administrative colleagues as needed Foster a strong customer service focus and collaborative team participation May assume responsibility for coordinating and assigning administrative work within the team Carry out other duties as assigned to support departmental and organizational goals Qualifications High School Diploma required; BS/BA degree preferred 5-10 years of demonstrated administrative experience or equivalent transferable skills Proven expertise in all aspects of administrative support Ability to manage both routine and ad-hoc assignments independently, with minimal supervision Advanced proficiency with Microsoft Office Suite, Google Workspace, and other relevant software applications Exceptional organizational, prioritization, and multitasking skills, with attention to detail Strong written and verbal communication skills, with the ability to interact effectively with all levels of staff and leadership Collaborative approach, with the capacity to build productive working relationships both within and outside the immediate organization Experience in supporting project teams in the biotechnology, life sciences, or pharmaceutical industry is a plus, especially within Genentech or similar environments 10398689 Share this job Copied url To save a job sign in or get started To apply for this job email your details to I want more jobs like this in my inbox.

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