Executive Assistant
- 3.7 Sunnyvale, CA 94086 $40
- $44 an hour
- Contract, Full-time Apply with Indeed Executive Assistant
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Global Supply Chain Location:
Sunnyvale, CA Schedule/Shift:
Fully onsite; 9/80 schedule, averaging 40 hours per week
Pay:
$40
- 44 per hour Job Summary Provide high-level administrative support to the Senior Director of Global Supply Chain and the Marine Systems team.
This role requires strong executive support experience, excellent organizational skills, attention to detail, and the ability to manage competing priorities. Responsibilities include executive calendar management, travel coordination, expense reporting, meeting and event planning, and preparation of presentations and reports. The position requires full-time onsite attendance in Sunnyvale, CA, and U.S. citizenship. Job Responsibilities Manage executive calendars, schedule meetings, and resolve scheduling conflicts. Coordinate domestic and international travel and process expense reports. Organize staff meetings, customer briefings, and leadership events, including room reservations, catering, and meeting materials. Prepare presentations, reports, correspondence, and department metrics using Microsoft Office. Track action items, monitor deadlines, and follow up with responsible parties. Coordinate visitor access, badges, and guest reception. Maintain confidential records and support communication between leadership and staff. Job Requirements Meet one of the following education and experience combinations: High school diploma or equivalent with at least 6 years of relevant executive assistant or comparable administrative experience. Associate degree with at least 4 years of relevant experience. Bachelor's degree with at least 2 years of relevant experience. U.S. citizenship required. Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, including advanced Outlook calendar management and Microsoft Teams. Experience coordinating meetings, conferences, and corporate events. Experience arranging travel and processing expenses using Concur or similar software. Strong organizational, communication, proofreading, and problem-solving skills. Ability to work independently, manage competing priorities, and handle confidential information. Willingness and ability to work fully onsite in Sunnyvale, CA, on a 9/80 schedule. Preferred Qualifications Experience with SharePoint, SAP, Concur, and facilities-request systems. Experience compiling data and preparing reports and presentations. Government contracting experience. Basic financial and business knowledge.
Pay:
$40.00
00 per hour
Benefits:
Dental insurance Health insurance Vision insurance Application Question(s): Do you have experience providing executive-level administrative support to senior leadership? Have you coordinated domestic and international travel and processed expense reports using Concur or a similar system?
Work Location:
In person
