Executive Assistant

Executive Assistant Dewey, McDonald & Carrillo, Inc. Upland, CA Job Details Full-time $28 - $32 an hour 19 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Employee discount Qualifications Staff supervision Filing Executive administrative support Microsoft Office Administrative experience Attention to detail Organizational skills Productivity software Office management Managing executive calendars Associate's degree Document management systems Full Job Description Executive Assistant CPA & Financial Advisory Firm We are seeking an exceptional Executive Assistant to support a fast-paced CPA and financial advisory office. This is not an entry-level administrative role. We are looking for a highly capable professional who operates with precision, discretion, initiative, and a strong sense of ownership. The ideal candidate is detail-oriented, proactive, highly organized, and able to manage responsibilities independently without constant direction or follow-up. This position requires someone who takes pride in producing high-quality work, anticipates needs, follows through consistently, and can confidently oversee office operations and staff.

Key Responsibilities:

Manage and oversee daily office operations Support executives with scheduling, communications, and administrative priorities Supervise admin staff and ensure accountability and efficiency Maintain organized and accurate records, files, and workflows Handle confidential financial and client information with discretion Track projects, deadlines, and follow-up items proactively Improve office systems and maintain operational standards Serve as a professional point of contact for clients and vendors Laison between admin and management

Qualifications:

Minimum 5+ years of executive assistant or high-level administrative experience Exceptional organizational skills and attention to detail Strong follow-through and ability to execute tasks completely and accurately Ability to prioritize independently and solve problems without constant oversight Professional written and verbal communication skills Experience supervising staff and managing office workflow High proficiency with Microsoft Office, calendars, document management, and office systems

This Role Is Best Suited For Someone Who:

Takes initiative naturally Does not require repeated reminders or micromanagement Holds themselves to a high professional standard Thrives in an accountable, fast-moving environment Understands the importance of accuracy, confidentiality, and professionalism Can anticipate needs before being asked We value reliability, professionalism, discretion, and pride in work quality. If you are someone who consistently performs at a high level and enjoys being an integral part of a professional organization, we would like to hear from you. Please submit your resume along with a brief introduction highlighting your relevant experience and why you would be a strong fit for this position.

Job Type:

Full-time Pay:

$28.00 - $32.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Employee discount Health insurance Paid time off Vision insurance

Education:

Associate (Preferred)

Experience:

Microsoft Office:

1 year (Preferred)

Administrative Experience:

1 year (Preferred)

Work Location:

In person