Executive Administrative Assistant

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Always be on the lookout for job scams! Learn more about identity theft Opens in new window Help information , opens a new window. Info First Job Previous Job 80 of 6,236 Next Job Last Job Share More Like This $97k Per Year Executive Administrative Assistant Fred 26 Importers, Inc.

Occupation:

Bookkeeping, Accounting, and Auditing Clerks

Location:

Vernon, CA

• 90058

Job Type:

Regular, Full Time (30 Hours or More), Permanent Employment, Day Shift

Posted:

05/08/2026 Positions available: 1

Source:

CalJOBS

Web Site:

CalJOBS Onsite /

Remote:

Work onsite all of the time

Updated:

05/09/2026

Expires:

06/15/2026 Job #: 19852128 Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window. Work Onsite Full Time Experience 24 Month(s) Schedule Full Time Job Type Regular Duration Permanent Employment Hours 40 Hours Per Week Shift Day Shift Public Transit Available Job Description Help for Job Description. Opens a new window.

• Prepare commercial invoices, shipping documents, financial reports, correspondence, and statements related to import and export transactions using word processing, spreadsheet, database, or presentation software;
• Coordinate administrative support and direct office services including managing shipment records, tracking deliveries, assisting executives to ensure efficient import, export and distribution logistics;
• Prepare timely email/responses to inquiries, with accurate information;
• Prepare schedules for upcoming meetings and provide coordination with all the suppliers;
• Conduct a review of the financial documents and evaluate the monthly performance of the company for review by the head of the company;
• Perform general administrative duties such as balancing the Invoices, reviewing financial documents, maintaining records and data base and ordering office and warehouse supplies;
• Read and evaluate all letters and reports from various suppliers and endorsed to the management;
• Attend and document the meetings and represent the head of the company as instructed;
• Process and review the timesheet, prepare and submit payroll reports;
• Review and disseminate the guidelines and policies;
• Provide oversight in administrative and financial procedures; (The position prepares routine internal summary reports in support of executive operations related to import and export activities.

Reports include monthly sales summaries by product category, shipment cost summaries, accounts receivable and payable tracking logs, and inventory cost summaries. The employee compiles data from shipment tracking systems including: Priority1, FEDEX, UPS, Frontline Freight and other shipping companies and Excel spreadsheets using established templates. Duties consist of data entry, cross-checking totals against invoices and purchase orders, and formatting information for presentation to management (including basic spreadsheet functions). The role does not conduct financial forecasting, budgeting, profitability analysis, or strategic financial evaluation. All financial determinations are made by the head of the company. The position reviews routine business documents including vendor invoices, customer invoices, purchase orders, freight statements, payroll summaries, and expense receipts. The employee verifies completeness, mathematical accuracy, and consistency of information across documents. Discrepancies are identified and reported to management for review and resolution. Monthly performance summaries consist of compiling sales totals, expense totals, and shipment volumes into standardized internal summary spreadsheets for management review. The role organizes and presents existing data but does not independently interpret financial trends or make financial decisions. The position reviews supplier correspondence such as pricing notices, shipment updates, product availability reports, compliance documents, and credit memos. The employee screens communications for relevance and urgency, summarizes key points, updates internal tracking logs, and forwards matters requiring action to management. The position does not negotiate contracts or modify supplier agreements. "Oversight" refers to monitoring adherence to established internal administrative and routine finance-related procedures. The position tracks completion of shipment documentation, ensures invoices are entered timely, confirms shipment paperwork is properly maintained, and monitors payroll documentation prior to submission to the payroll service provider. The position does not supervise other employees and does not have authority to hire, fire, discipline, or direct staff. Decision-making authorities are limited to identifying missing documentation, following up for clarification, and escalating issues to the head of the company. All policy decisions and financial approvals are made by management.) Fred 26 Importers, Inc. Is a Private Sector employer

Company Profile:

(Confidential) 10-19 employees Connect with Fred 26 Importers, Inc. Location/Work Site Information Help for Location/Work Site Information. Opens a new window. Cost of Living Calculator Help for Cost of Living Calculator. Opens a new window. Compensation and Benefits Help for Compensation and Benefits. Opens a new window. Job Type and Required Hours Help for Job Type and Required Hours. Opens a new window. Work Experience Help for Work Experience. Opens a new window. Education and Training Help for Education and Training. Opens a new window. Skills Required Help for Skills Required. Opens a new window. Occupation Information for Bookkeeping, Accounting, and Auditing Clerks Help for Occupation Information for Bookkeeping, Accounting, and Auditing Clerks. Opens a new window. Other Jobs and Employers Career Ladder Help for Career Ladder. Opens a new window. Personal Requirements Help for Personal Requirements. Opens a new window. Nature of the Work Help for Nature of the Work. Opens a new window. Work Values and Activities Help for Work Values and Activities. Opens a new window. Change Job Search Criteria Print Job Order Opens in new window [ Do you have a comment or concern about this job posting? ] About Sign In / Register Home Site Map Site Search Explore CalJOBS Settings Accessibility Statement Preferred Settings Page Preferences Languages Services For Individuals For Employers Labor Market Mobile App Legal Privacy Statement Terms of Use Disclaimer Equal Employment Opportunity Resources Protect Yourself Assistance CalJOBS Contact Us Statewide Sacramento, CA 94280 Copyright © 1998-2026 Geographic Solutions, Inc. All Rights Reserved. Virtual OneStop®

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