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Administrative
Executive Assistant
Vernon, CA
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$24.00 per hour Job Summary We are seeking an experienced, highly organized, and dependable Executive / Personal Assistant to support the President directly. The primary focus of this role is managing the President's schedule, communications, reminders, and follow-through. The position also includes personal assistance and related office support. The ideal candidate has proven experience supporting a business owner or senior executive, communicates professionally, handles confidential information with discretion, and stays organized in a fast-paced e-commerce environment. Key Responsibilities Manage the President's calendar, including scheduling and rescheduling appointments, confirming meetings, and coordinating details. Coordinate calls by placing and receiving them, taking accurate messages, routing calls, and following up on missed calls and voicemails. Monitor the President's email communications, draft professional replies, track conversation threads, and ensure timely follow-through. Provide reminders for tasks, deadlines, appointments, and follow-ups. Track action items from calls and meetings, follow up on progress, and provide status updates to the President. Assist with personal errands and support tasks as needed. Organize and maintain the President's digital and physical files and paperwork. Provide related office support, including printing, scanning, copying, labeling, ordering supplies, and helping maintain an orderly workspace. Required Qualifications Previous experience as an executive assistant, personal assistant, or in a similar role supporting a business owner or senior executive. Experience working in or supporting an e-commerce business. Strong organizational and time-management skills, including the ability to manage competing priorities. Excellent written communication skills and the ability to draft clear, professional emails. High attention to detail and dependable follow-through. Comfortable managing calendars, email inboxes, reminders, and task-tracking systems. Professional discretion when handling sensitive or confidential information. Basic administrative skills, including filing, scanning, ordering supplies, and general clerical support. Preferred Qualifications Experience with time-blocking, task management, or executive operations support. Familiarity with Outlook, Google Workspace and Microsoft Office. Bachelor's degree preferred. What Success Looks Like The President's schedule is accurate, confirmed, and proactively maintained. Email threads receive timely attention, with replies and follow-ups tracked. Tasks, appointments, and deadlines are consistently remembered and followed through. The President receives reliable, professional support and timely updates. Related office paperwork, files, and supply needs are handled in an organized manner.
