Find & Apply For Executive Assistant Jobs in Vernon, California

Full-Time Hybrid Executive/Operations Assistant Architectural Materials Company Vernon, CA Job Details Part-time | Full-time $55,000 - $70,000 a year 1 hour ago Qualifications Customer communication Accounts payable Triage Procurement phase involvement Executive administrative support Account reconciliation Full Job Description Salvage Europe is a reclaimed materials and architectural millwork company based in Vernon, CA, working with builders, designers, and architects across the US. We're looking for a full-time assistant to take ownership of the operational and administrative load that keeps the business running — freeing up the owner to focus on sourcing, sales, and client relationships. What You'll Be Doing Coordinating with freight forwarders and customs brokers on incoming container shipments — tracking ETAs, confirming import documentation, and following up on customs holds Managing vendor and builder communication — scheduling material deliveries, confirming quantities, and coordinating with project managers and site teams Supporting the bid and quote process — organizing incoming project requests, tracking material pricing approvals, and following up on purchase orders and deposits Managing inbox and calendar — triaging a high-volume inbox, flagging what needs the owner's direct attention vs. what you can handle Scheduling and confirming showroom visits and client meetings Providing light bookkeeping support — tracking vendor invoices and statements of account Reviewing and organizing contracts and documents sent for signature, and flagging deadlinesWhat We're Looking For Experience in operations, logistics, or executive/administrative assistant roles (import/export or construction industry experience is a plus, not required) Ability to manage multiple open threads at once without dropping details — this role involves tracking shipments, POs, deliveries, and follow-ups simultaneously Clear, professional written and verbal communication with vendors, brokers, and clients Comfort with ambiguity — you'll help shape the role as you learn the business Based in or near Vernon/LA and able to commute in part of the week

What We Offer:

Competitive salary and benefits package. Opportunities for professional development and growth. A supportive and dynamic work environment. The chance to make a meaningful impact on sustainability in the building materials industry.

Job Types:

Full-time, Part-time Pay:

$55,000.00 - $70,000.00 per year

Work Location:

Hybrid remote in Vernon, CA 90058