Part-Time Executive Assistant Preferred Services Building Mainteance 1040 Riverside Parkway, West Sacramento, CA 95605 $22 - $29 an hour - Part-time Job Overview As our Part-Time Executive Assistant, you'll keep executive priorities moving through thoughtful administrative support, clear communication, and dependable coordination. You'll manage calendars, support accounting and HR functions, organize meetings and projects, prepare documents, and help maintain efficient day-to-day office operations. This role is ideal for a highly organized professional who is proactive, can work independently, detail-oriented, discreet, and comfortable balancing a variety of responsibilities. Duties Provide executive administrative support, including calendar management, meeting scheduling, and travel coordination Support company leadership and collaborate with executives on key initiatives Manage correspondence, emails, phone calls, and office communications Prepare, proofread, file, and maintain business documents and records Welcome visitors and provide professional front-office support Coordinate projects, events, and company meetings Track priorities, deadlines, and action items to ensure timely completion Accounting & Bookkeeping Manage day-to-day bookkeeping functions using QuickBooks Assist with Accounts Payable and Accounts Receivable Reconcile accounts, credit cards, and bank statements Track expenses and maintain accurate financial records Prepare reports and supporting documentation for leadership Human Resources Support Support employee onboarding and new-hire documentation Maintain employee records and personnel files Assist with payroll administration and HR-related processes Help ensure compliance with company policies and procedures Office Operations Coordinate with employees, vendors, clients, and leadership Order office supplies and manage vendor relationships Maintain organized electronic and physical filing systems Utilize Microsoft Office, Google Workspace, Outlook Calendar, DocuSign, QuickBooks, and video conferencing platforms to support daily operations Qualifications Required 5+ years of experience in Executive Assistant, Administrative, Accounting, Bookkeeping, HR, or related roles Strong proficiency with QuickBooks Solid understanding of accounting and bookkeeping principles Experience supporting HR functions, including onboarding and payroll administration Excellent organizational, multitasking, and project management skills Strong written and verbal communication abilities High level of professionalism, discretion, and confidentiality Ability to work independently and effectively manage competing priorities Preferred Experience supporting senior leadership or C-suite executives Experience with Microsoft Office Suite, Google Workspace, Microsoft Outlook Calendar, DocuSign, and video conferencing software Familiarity with event planning, project coordination, and office management Experience with data entry, customer service, filing systems, and front-desk operations Process improvement or operational efficiency experience

Pay:

$22.00 - $29.00 per hour Expected hours: 25.0 - 30.0 per week

Benefits:

Dental insurance Flexible schedule Health insurance Paid time off Retirement plan Vision insurance

Work Location:

In person