Executive Assistant

Description Executive Assistant We are looking for an experienced, bilingual Executive Assistant to provide dedicated support to a high-level executive in Aurora, Colorado. This is a contract position that requires fluency in Spanish, exceptional organizational skills, attention to detail, and the ability to manage complex schedules. The ideal candidate will excel in a manual, paper-based environment while demonstrating professionalism in handling sensitive matters.

Responsibilities:

• Manage the elected official's calendar, ensuring all meetings, events, and appointments are accurately scheduled and updated.
• Coordinate with developers, representatives, and other officials to confirm meeting times and secure necessary details.
• Send timely reminders throughout the day to ensure punctuality for scheduled commitments.
• Prepare daily binders with comprehensive information, including maps, meeting details, and schedules for the following day.
• Facilitate travel arrangements, including booking transportation and accommodations when necessary.
• Ensure all attendees have the required information for upcoming meetings and events.
• Handle light accounts payable tasks as needed.
• Demonstrate sound judgment in deciding when to act independently or seek guidance.
• Maintain professionalism and discretion, especially when working in a government or elected official setting. Requirements
• Fluency in Spanish is required.
• A minimum of 10 years of experience in administrative roles, with at least 5 years supporting C-suite executives.
• Strong knowledge of calendar management, travel coordination, and executive-level communication.
• Ability to draft and edit official memos, proclamations, and other formal documents.
• Previous experience supporting government officials or elected representatives is preferred.
• Proficiency in Outlook and Workday, with familiarity in handling paper-based systems.
• Exceptional organizational skills and the ability to compartmentalize personal and detail-oriented tasks.
• Adept at managing tasks in a manual environment, including printing and label creation.

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