Executive Assistant

Executive Assistant at Gaia, Inc. Executive Assistant at Gaia, Inc. in Boulder, Colorado Posted in 2 days ago.

Type:

full-time

Job Description:

About the Company Gaia is seeking an Executive Assistant to support three C-level Executives. The ideal candidate would have a Bachelor's degree and a minimum of 5 years' experience in an Executive Assistant role directly supporting C-levels. Additionally, the candidate should display professionalism, be highly organized, positive, trustworthy, show attention to detail, and possess a desire to thrive in a consciousness-raising company. About the Role The EA is an integral liaison for the Executives and is responsible for a broad range of professional-level functions including comprehensive calendar management, deck preparation, travel coordination, and other tasks as assigned. At Gaia, soft skills are key to success. We seek candidates with strong interpersonal abilities - effective communication, teamwork, prioritization, and problem solving - who can adapt to change, manage conflicts with empathy, and collaborate well with diverse teams. While technical skills matter, we highly value those who build positive relationships, contribute to a supportive culture, and approach challenges with a solution-oriented mindset. If this sounds like you, you'll thrive in our dynamic environment. Must be able to work on campus in Louisville, CO. US citizenship or an existing work visa is required. Gaia subscribers strongly preferred. Responsibilities Professional representation of company and executives when greeting visitors or communicating on behalf of Company Answer and screen calls with diplomacy Comprehensive calendar management using MS Outlook Coordination of travel for Executives, board members, prospective employees, and team members, summarization of itineraries; cross-departmental scheduling/coordination Comprehensive data management using MS Excel including data entry, pivot tables, VLookup, and monthly expense/account reconciliation Event coordination such as quarterly company-wide meetings, community events, parties, and corporate board meeting Meeting space/conference room calendar management Create and manage PowerPoint presentations and Excel spreadsheets Develop and carry out an efficient documentation and filing system Other administrative functions such as processing mail and package deliveries, maintaining office supply inventory, proofreading correspondence, and research for company initiatives Liaison with outside vendors and corporate facilities manager Maintain an organized workstation and executive area Other duties as assigned Qualifications Bachelor's degree A minimum of 5 years' experience in an Executive Assistant role directly supporting C-levels Strong verbal and written communication skills; proficiency in English; bilingual a plus! Professional and positive demeanor with clients, management, staff and board members Exceptional organizational, prioritization and time management skills; flexible with changing priorities or delays Ability to work independently and take initiative Effective problem-solving skills with the ability to anticipate issues and resolve them Strong proficiency in MS Office (Outlook, PowerPoint, Word, Excel) as well as Adobe Cloud and Google Docs; advanced-level MS Excel a plus! Tech savvy; familiar with PCs, Macs, Smartphones and similar devices Strong computer and Internet research skills Capable of handling sensitive information with discretion Some overtime required Strong familiarity with and affinity for our content is a prerequisite to applying Required Skills Strong interpersonal abilities Effective communication Teamwork Prioritization Problem solving Preferred Skills Bilingual proficiency Advanced-level MS Excel