About the role The Executive Assistant supports GlobalMindED's CEO and COO, keeping calendars, meetings, Board logistics, and day-to-day operations running smoothly. You'll coordinate projects and events (including our annual conference), help with budgets and expense tracking, and make sure nothing falls through the cracks. It's a great fit for an organized, mission-driven person who likes building systems and wants close exposure to nonprofit leadership. What you'll do Executive support

• Manage the CEO's and COO's calendars, travel, and scheduling.
• Prepare briefing materials and help leaders get ready for meetings, presentations, and events.
• Track priorities and follow-ups so key items stay on schedule. Office operations
• Coordinate daily office operations, supplies, and vendor relationships.
• Set up and maintain shared tools, workflows, and tracking systems.
• Serve as a first point of contact for basic technology and administrative needs. Board support
• Coordinate Board meeting logistics, agendas, materials, and minutes.
• Keep Board records, governance documents, and the compliance calendar organized.
• Send Board communications and track follow-up actions. Meetings, projects, and events
• Prepare agendas, take notes, and track action items for team meetings.
• Keep projects on schedule by tracking deadlines and deliverables.
• Support logistics for events and our annual conference. Financial and administrative support
• Help with invoicing, expense tracking, and receipt reconciliation.
• Maintain financial records and gather documentation for grant reporting.
• Coordinate with our outside accounting partners and support the annual budget process. Qualifications Required
• 2+ years of experience in an executive assistant, administrative, or operations support role.
• Strong organizational skills and the ability to juggle multiple priorities.
• Clear, professional written and verbal communication.
• Comfort with numbers, including expense tracking and basic budgets.
• Discretion and sound judgment with confidential information. Preferred
• Experience with Google Workspace.
• Familiarity with QuickBooks and monday.com (or similar accounting and project management tools).
• Comfort using AI tools to streamline everyday work.
• Experience in a nonprofit, education, or startup environment.
• Bachelor's degree in business, communications, or a related field, or equivalent experience. You'll thrive here if you are
• Committed to GlobalMindED's mission of advancing equity, opportunity, and leadership.
• Flexible and calm in a fast-moving, small-team environment.
• Someone who likes keeping people and projects organized and follows through.
• A positive relationship-builder who works well with executives, Board members, and partners. Additional details

Status:

Full-time, non-exempt (eligible for overtime pay)

• Reports to: CEO

Schedule:

Monday

• Friday, 8:00 a.m.
• 4:00 p.

m. Expect busier periods around our annual conference in June. Why this role You'll work closely with GlobalMindED's leadership and see how a national nonprofit runs, from Board meetings to major events. As the organization grows, this role offers real room to take on more responsibility and grow your skills in operations.

Pay:

$45,000.00

• $52,000.

00 per year

Benefits:

Paid time off

Work Location:

In person