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Executive Assistant, Commercial Banking
Job
Robert Half
New Canaan, CT (In Person)
Full-Time
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Job Description
Executive Assistant & Corporate Governance CoordinatorCommercial Banking / Financial ServicesA growing financial institution is seeking a highly polished Executive Assistant & Corporate Governance Coordinator to provide strategic administrative support to executive leadership while overseeing board governance activities. This position serves as a key liaison among senior executives, directors, regulators, and external stakeholders, ensuring effective communication, organization, and execution of critical corporate initiatives.
Primary ResponsibilitiesExecutive Leadership SupportCoordinate complex schedules, meetings, travel arrangements, and executive priorities for senior leadership, ensuring alignment with organizational objectives and key business initiatives.
Prepare executive briefings, reports, presentations, and correspondence while monitoring incoming communications and escalating matters as appropriate.
Facilitate interactions between executive leadership and internal stakeholders by organizing agendas, meeting materials, and follow-up activities.
Anticipate scheduling conflicts, shifting priorities, and emerging issues to ensure leaders remain focused on strategic business matters.
Support special projects and enterprise-wide initiatives requiring executive oversight and cross-functional coordination.
Board & Committee OperationsOversee the administration of board and committee meetings, including annual planning, meeting logistics, director communications, and distribution of confidential materials.
Assemble board packages and supporting documentation by partnering with business leaders to gather, review, and organize meeting content.
Maintain governance calendars, meeting schedules, attendance records, committee assignments, and director information.
Capture meeting discussions, decisions, resolutions, and action items while monitoring progress on outstanding deliverables.
Manage board portal administration and ensure timely, secure access to governance materials.
Governance & Corporate Secretary AdministrationSupport corporate governance activities by maintaining records, policies, resolutions, and other official documentation.
Assist with regulatory and public-company governance requirements, including director questionnaires, annual disclosures, proxy-related materials, and governance reporting.
Coordinate director onboarding activities and serve as a point of contact for board-related requests and inquiries.
Monitor governance deadlines and assist in maintaining compliance with applicable corporate, regulatory, and industry requirements.
Partner closely with legal, compliance, finance, and executive leadership teams to support governance best practices.
Primary ResponsibilitiesExecutive Leadership SupportCoordinate complex schedules, meetings, travel arrangements, and executive priorities for senior leadership, ensuring alignment with organizational objectives and key business initiatives.
Prepare executive briefings, reports, presentations, and correspondence while monitoring incoming communications and escalating matters as appropriate.
Facilitate interactions between executive leadership and internal stakeholders by organizing agendas, meeting materials, and follow-up activities.
Anticipate scheduling conflicts, shifting priorities, and emerging issues to ensure leaders remain focused on strategic business matters.
Support special projects and enterprise-wide initiatives requiring executive oversight and cross-functional coordination.
Board & Committee OperationsOversee the administration of board and committee meetings, including annual planning, meeting logistics, director communications, and distribution of confidential materials.
Assemble board packages and supporting documentation by partnering with business leaders to gather, review, and organize meeting content.
Maintain governance calendars, meeting schedules, attendance records, committee assignments, and director information.
Capture meeting discussions, decisions, resolutions, and action items while monitoring progress on outstanding deliverables.
Manage board portal administration and ensure timely, secure access to governance materials.
Governance & Corporate Secretary AdministrationSupport corporate governance activities by maintaining records, policies, resolutions, and other official documentation.
Assist with regulatory and public-company governance requirements, including director questionnaires, annual disclosures, proxy-related materials, and governance reporting.
Coordinate director onboarding activities and serve as a point of contact for board-related requests and inquiries.
Monitor governance deadlines and assist in maintaining compliance with applicable corporate, regulatory, and industry requirements.
Partner closely with legal, compliance, finance, and executive leadership teams to support governance best practices.