An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
Laydon Industries is Hiring an Executive Assistant! Are you a college graduate aspiring to learn and grow in a mid-sized, family oriented company? Are you looking to enhance your office experience and strengthen your administrative skills? This might be the perfect opportunity for you! New Haven, CT At Laydon Industries, we pride ourselves on being a leader in our market. In our company, we regularly ask ourselves what we can do to push our success to greater heights both internally and externally. We want our team members to know that while we do expect high levels of performance, we are equally committed to providing our professionals with the resources they need to exceed our expectations. If you are ready to be part of a thriving company that will make you the best professional you can be, please apply for our Executive Assistant position.
Job Description:
As our Executive Assistant, your primary responsibility is to provide support to the President, thus maximizing his time to focus on the company's vision and growth. In this role you will execute all administrative functions as it pertains to the President's day-to-day operations, short and long-term projects.
Responsibilities:
Maintain a professional company image when representing the company. Act as the liaison between the President and executives, employees, clients, and external partners. Professionally represent the company when greeting guests, organizing company events, reviewing correspondences, and responding to inquires made to the President. Manage information flow in a timely and accurate manner. Format information for internal and external communications—memos, emails, presentations, reports. Responsible for organizing meetings, including scheduling, sending reminders, and organizing catering when necessary. Record detailed meeting minutes and distribute accordingly. Manage the President's calendar, including making appointments, prioritizing the most sensitive matters, and communicating the upcoming day's agenda. Monitor the President's incoming and outgoing mail correspondences. Screen phone calls for the President and take detailed messages. Organize the President's files and mail and keep things tidy and in order. Responsible for creating marketing materials and collaborating with outside vendors when necessary. Responsible for preparing bid proposal packages. Use judgement in resolving issues that do not require escalation to upper management. Arrange the President's travel, hotel, etc. and provide a detailed itinerary. Printing, faxing, and filing as needed. Assist Human Resources in the company's social media efforts. Assist additional company owners and executives as necessary. Run personal errands for the President, and other owners as needed. Other duties and projects as assigned.
Experience & Education:
Previous office experience required. 1•2 years' experience in executive support role. Experience in the construction industry preferred. Social Media/Marketing experience preferred.
Skills and Qualifications:
Strong organizational skills Detail oriented Ability to manage time effectively and meet deadlines Excellent verbal and written communication skills Critical thinking skills Ability to make decisions under pressure Discretion and confidentiality Proficient in Microsoft Office Suite products (Outlook, Word, PowerPoint, Excel) Valid Driver's License is required
Compensation:
Non-exempt (hourly) position $25•$31/hour depending on skills and experience Potential for overtime
Benefits/Perks:
Medical, Dental, Vision Insurance Supplemental Insurance (Life, Critical Illness, Hospital, Accident) Paid Time Off (PTO) Paid Holidays Qualified 401(k) plan Complimentary breakfast and lunch Fitness facility on-site
Hours:
Monday•Friday, 7:30 AM•4:30 PM, with expectation for after hours if needed
Working Conditions:
The physical work environment is in-doors, in an office; physical demands of the position include sitting, traversing, lifting, reaching, operating printers, fax machines and filing cabinets. This role reports to the office five (5) days a week; travelling to various work locations may be required.
Job Type:
Full-time Pay:
$24.00•$31.00 per hour
Benefits:
401(k) Dental insurance Health insurance Health savings account Paid time off Vision insurance
