Executive Secretary and Administrative Assistant Confidential Norwalk, CT Job Details Full-time $30 - $36 an hour 1 day ago Qualifications Microsoft Excel Microsoft Outlook Zoom Executive administrative support Organizational skills Certified Notary Public Video conferences (communication methods) Office management Associate's degree Legal secretary experience Full Job Description Job Overview We are seeking a dynamic and highly organized Executive Secretary and Administrative Assistant to support our leadership team and ensure the smooth operation of daily office functions. This role offers an exciting opportunity to contribute to high-level project coordination, manage complex schedules, and facilitate effective internal and external communication. The ideal candidate will be proactive, detail-oriented, and possess a passion for delivering exceptional administrative support. You will serve as a vital link between team members, clients, vendors and external partners, helping to foster a productive and professional environment. Responsibilities Manage and coordinate executive calendars, including scheduling meetings, phone calls, zoom meetings, and appointments with precision. Provide comprehensive administrative support to clients, management and team members, including handling correspondence, preparing documents, filing with land records or courts as necessary, and proofreading documents. Organize and facilitate meetings, conferences, and internal functions to ensure seamless execution. Oversee office management duties such as vendor interaction, office management, filing, data entry, maintaining office supplies, and managing phone calls with professionalism. Handle confidential information with discretion while maintaining high standards of phone etiquette and internal communication protocols. Utilize productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint), QuickBooks for bookkeeping tasks, and DocuSign for electronic signatures. Assist with project coordination by tracking deadlines, preparing agendas, transcribing meeting notes, and supporting project management initiatives. Skills Impeccable phone manner and in-person greeting. Proven experience as an executive assistant or administrative professional with strong organizational skills. Excellent typing speed combined with exceptional proofreading and writing skills to produce clear documents. Proficiency in Microsoft Office applications, calendar management tools like Microsoft Outlook Calendar, and video conferencing software for remote meetings. Ability to handle multiple priorities efficiently while maintaining attention to detail in a fast-paced environment. Strong interpersonal skills with the ability to collaborate effectively with cross-functional teams. Experience in managing internal communication channels. Adept at managing confidential information discreetly while demonstrating professionalism in all interactions. Join our team to be part of a vibrant organization that values proactive support and operational excellence! This paid position offers an engaging environment where your organizational talents will directly impact our success while providing opportunities for professional growth in office management and executive support roles.

Pay:

$30.00 - $36.00 per hour Expected hours: 40.0 per week Application Question(s): Please describe your ideal work day.

Education:

Associate (Preferred)

Experience:

Office management: 2 years (Preferred)

Work Location:

In person