Executive Assistant

Executive Assistant Ridgefield, CT Job Details $45,000 - $55,000 a year 20 hours ago Benefits 403(b) matching Health insurance Dental insurance Paid time off Vision insurance Food provided Qualifications Google Workspace Logistics management Expense management Student record keeping Greeting customers Student information system Executive administrative support Mid-level Event vendor coordination 3 years Customer inquiry handling Databases Bachelor's degree Working with middle schoolers Transportation planning Productivity software Office management Managing executive calendars Phone call management Travel scheduling Communication skills Full Job Description Ridgefield Academy is a private co-ed day school in Ridgefield, CT educating students in Kindergarten through Grade 8. Our Landmark Preschools have programs for children ages one through five on three campuses - Ridgefield, Westport, CT, and Bedford, NY. The RA/LP community celebrates childhood, pursues excellence, and cultivates kindness. An intellectually inspiring educational program fosters joyful learning and mutual respect. Each student is empowered to rise to their full potential, preparing to become confident graduates who shape their future with ingenuity and integrity. Ridgefield Academy/Landmark Preschool is a warm and supportive community defined by close, caring relationships and a strong partnership between school and home. Employees at RA/LP are able to take advantage of the connected community culture and are celebrated for being their authentic selves. Executive Assistant Position Overview Ridgefield Academy seeks a professional and highly organized Executive Assistant to support the Head of School and Division Head while managing front office operations for the Middle & Upper School (Grades 4-8). This highly visible role serves as a key point of contact for students, parents, faculty, and visitors and supports the smooth daily operation of the Annex building and school leadership offices. Key Responsibilities Administrative & Leadership Support Manage calendars, scheduling, and meeting logistics for the Head of School, Division Head, and Board of Trustees Prepare meeting materials and coordinate leadership communications Assist with administrative duties related to the Board of Trustees Manage expense reports for school leadership Coordinate professional development registrations and travel for conferences Office Management & Front Desk Operations Serve as the primary contact for the Annex front office Welcome students, parents, and visitors to campus Manage visitor sign-in procedures and maintain the visitor calendar Answer phones and respond to general inquiries Handle mail distribution, copying, laminating, and general reception tasks School Operations & Logistics Collaborate with Advancement, Facilities, IT, and Food Services to coordinate events Manage the school calendar with the administrative team Coordinate substitute teachers and coverage for absences Support student drop-off and dismissal procedures Assist with announcements and locating students as needed Student Records & Systems Maintain and update student information in Veracross Track faculty absences and run system reports Input schedules and rosters for the Middle & Upper School Create advisory lists and locker labels Events & Program Coordination Coordinate field trips and transportation logistics Secure transportation vendors and establish annual bus routes Manage the High School Admissions Fair Support Grade 9 placement coordination Plan and coordinate the Grade 8 Graduation ceremony Qualifications Bachelor's degree required 3+ years supporting a school leader, executive, or senior administrator Strong organizational and multitasking skills Excellent communication and interpersonal skills Experience with Google Workspace Veracross or similar database experience preferred How to Apply Send resume to: Stephanie Kowalski, Director of Human Resources Employment Information Ridgefield Academy|Landmark Preschool is an equal opportunity employer and does not discriminate in any employment practice on the basis of race, color, national origin, ancestry, citizenship, age, sex, sexual orientation, gender identity or expression, religion, disability, marital status, military status, veteran status, genetic information, or any other basis prohibited by federal, state or local nondiscrimination laws. Benefits RA|LP is constantly reassessing and improving the benefits offered to employees and their families, including: employer match on our 403(b) retirement plan, adding PTO time for faculty, and better medical, dental, and vision benefits with no additional cost to employees. While school is in session, all faculty and staff enjoy a free, delicious lunch prepared daily by the Dining Services team.