Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative and operational support for a legal and compliance function within a non-profit organization in Washington, District of Columbia. This Contract position requires a highly organized individual who can manage scheduling, documentation, reporting, and communications while handling sensitive information with discretion. The ideal candidate will help keep departmental priorities on track, support leadership with meeting and travel coordination, and contribute to efficient day-to-day operations across a fast-paced environment.

Responsibilities:

• Manage complex calendars, coordinate internal and external meetings, and organize travel arrangements to support leadership priorities.
• Prepare meeting materials, capture accurate notes, and follow up on action items to help maintain progress across legal and compliance activities.
• Draft, format, edit, and proofread contracts, memoranda, reports, and other business documents with close attention to detail.
• Maintain department records, production schedules, and tracking tools to monitor legal matters, deadlines, and ongoing work.
• Compile routine reports, data summaries, and analytics for department leadership and other authorized stakeholders in accordance with organizational guidelines.
• Support budget-related administrative tasks by monitoring outside counsel engagements, tracking associated expenses, and preparing cost reports.
• Respond to inquiries from board members and internal partners, escalating matters as needed and ensuring timely communication on behalf of department leadership.
• Collaborate with cross-functional teams, committees, and external contacts to support organizational goals and coordinated project execution.
• Provide logistical and administrative support for board meetings, conventions, conferences, and other on-site or off-site events as assigned.
• Handle confidential information responsibly while maintaining a thoughtful and attentive approach in all interactions with employees, leadership, and external stakeholders.