Executive Assistant

We are seeking a polished and highly organized Executive Assistant to provide high-level administrative and operational support to executive leadership and the Board of Directors. This role requires exceptional discretion, professionalism, and the ability to manage multiple priorities in a fast-paced corporate environment. Key Responsibilities Manage complex executive calendars and scheduling across multiple time zones Coordinate domestic and international travel arrangements Prepare, submit, and reconcile expense reports Support quarterly earnings calls and executive leadership meetings Coordinate Board of Directors meetings, materials, and logistics Handle confidential communications, reports, and sensitive documentation Assist with office operations and facilities coordination Manage purchase orders and vendor relationships Administer systems including Concur, AMEX, and records management tools Qualifications Bachelor's degree or equivalent experience preferred Minimum of 5 years supporting senior executives and/or C-suite leadership Prior Board-level support experience preferred Advanced proficiency in Microsoft Office Suite Strong organizational, communication, and multitasking skills Ability to maintain confidentiality and professionalism at all times Schedule Monday-Friday, generally 8:00 AM-5:00 PM Flexibility for occasional evenings and weekends during earnings cycles or Board meetings Benefits PTO and floating holidays Complimentary park tickets Medical, dental, and vision insurance 401(k) plan Tuition reimbursement Employee assistance programs We are looking for a proactive, detail-oriented professional who thrives in a dynamic executive environment and enjoys supporting senior leadership at the highest level. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

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//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.