An Executive Assistant provides skilled administrative support for a company executive or professional staff at an organization. Schedules meetings, calls and travel, manages correspondence, handles outside information requests and staff communications; may assist with preparing presentations.
A busy private executive seeking an exceptional Executive Personal Assistant to become a trusted right-hand in managing both professional and personal responsibilities. This is a highly varied, hands-on position. The ideal candidate is polished, articulate, sophisticated, exceptionally organized, resourceful, and able to multitask. The right person will be equally comfortable professionally answering an important telephone call or responding to an email as they are managing appointments, shopping, running errands, organizing a home or preparing a simple meal.
Responsibilities include:
Professionally answering and managing telephone calls Monitoring and handling designated evening and weekend calls Reviewing, prioritizing and responding to routine emails Managing appointments, reminders, and schedules Personal shopping, gifts, purchases and returns Running personal and household errands Grocery shopping/light, healthy meal prep Light household organization and straightening Coordinating appointments and service providers Assisting with travel prep and packing Managing personal projects and numerous day-to-day details Anticipating needs and solving problems without constant direction The ideal candidate has exceptional verbal and written communication skills, excellent judgment, and absolute discretion. You are naturally organized, proactive, warm, polished, and comfortable interacting with clients and professionals. A good sense of personal style and presentation is important. You should be comfortable assisting with clothing, shopping for gifts, and other lifestyle-related decisions. We are looking for someone with a genuine "I'll take care of it" mentality•a person who notices what needs to be done and handles it. Flexibility, reliability, excellent follow-through, technological confidence, and the ability to shift easily between very different responsibilities are essential. This position includes designated evening/weekend telephone availability which will be additionally compensated. Prior experience as an Executive Assistant or Personal Assistant is welcome but not required. Candidates with exceptional backgrounds in luxury retail, hospitality, concierge services, high•level client service, household management, or similar fields are encouraged to apply. A valid driver's license, reliable transportation, excellent references, and the ability to pass a background check are required. Confidentiality is essential. Please submit a resume along with a brief personal introduction explaining why this particular position appeals to you and what qualities you believe would make you an exceptional fit. Job Type Full Time•could be seasonal Compensation $35•45/hour, depending on experience, plus additional compensation for designated evening/weekend availability. Opportunity for increased compensation based on performance.
