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Executive Assistant
Job
Robert Half
Clearwater, FL (In Person)
$80,000 Salary, Full-Time
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Job Description
We are looking for a highly organized Executive Assistant to support senior leaders within a growing organization in Clearwater, Florida. This newly established position is ideal for someone who thrives in a fast-moving environment, manages shifting priorities with confidence, and communicates effectively across teams. The role requires strong judgment, excellent calendar coordination skills, and a proactive approach to keeping daily operations running smoothly.
Responsibilities:
- Manage complex and frequently changing calendars for multiple senior stakeholders, ensuring priorities, meetings, and deadlines remain aligned.
- Prepare leaders for meetings by organizing agendas, materials, logistics, and follow-up actions in advance.
- Coordinate internal gatherings and special events, including recurring team activities such as monthly meetings.
- Process and track expense submissions accurately while maintaining timely documentation and approvals.
- Monitor and replenish office supplies to help maintain an efficient and well-supported workplace environment.
- Serve as a central point of coordination between executives and other departments to support communication and cross-functional collaboration.
- Adjust schedules and administrative plans quickly in response to shifting business needs and last-minute changes.
- Use Microsoft Office tools to create documents, manage information, and support day-to-day administrative operations.