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Executive Assistant
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Hose-McCann Communications
Deerfield Beach, FL (In Person)
$50,000 Salary, Full-Time
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Job Description
Executive Assistant Hose-McCann Communications - 2.0 Deerfield Beach, FL Job Details Full-time From $50,000 a year 2 days ago Benefits Health insurance Dental insurance Paid time off Vision insurance 401(k) matching Life insurance Qualifications Interpersonal skills Spreadsheets ADP Executive administrative support Schedule management Adaptability Technical Proficiency Stakeholder relationship building Data analysis software Time management Full Job Description Overview We are seeking a highly capable and motivated Executive Assistant to support senior leadership within our manufacturing organization. This role is ideal for a proactive professional who is technically savvy, excels in advanced Excel, and thrives in a fast-paced, operationally driven environment. The successful candidate will be innovative, adaptable with working hours, and eager to build strong relationships across teams while growing alongside a dynamic company. Based on our government contracts, US Citizenship is required. Key Responsibilities Provide high-level administrative and operational support to executive leadership Support recruiting and hiring efforts , including: Screening resumes and applications Coordinating interviews and communicating with candidates Assisting with job postings and tracking candidate pipelines ADP Workforce preferred Prepare, analyze, and maintain reports, dashboards, and financial or operational data using advanced Excel functions (e.g., pivot tables, formulas, data analysis tools) Coordinate communication and workflows between executives, vessel operations, and shore-based teams Assist with special projects, process improvements, and data-driven initiatives Draft professional correspondence, presentations, and internal documentation Anticipate executive needs and proactively resolve issues before they arise Maintain confidentiality and exercise sound judgment in all matters Adapt to flexible working hours, including early starts or late evenings as operational needs require Required Qualifications Proven experience as an Executive Assistant, preferably in maritime, logistics, manufacturing, or a fast-paced operational industry Advanced proficiency in Microsoft Excel (required) Strong technical aptitude with the ability to quickly learn new systems and tools Exceptional organizational, time-management, and problem-solving skills Excellent written and verbal communication abilities High level of professionalism, discretion, and reliability US Citizen Key Attributes for Success Innovative mindset with a desire to improve processes and workflows Flexible and adaptable, with a strong work ethic and availability as business needs evolve Relationship-focused, able to build trust and collaborate across diverse teams Curious, growth-oriented, and motivated to learn within a company that is expanding and evolving Equal Opportunity Employer/Veterans/Disabled All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.