Executive Assistant

Overview We are seeking a dynamic and highly organized Executive Assistant to join our team and support our Founder with efficiency and professionalism. This vital role involves managing his complex schedules, coordinating communications, and handling a variety of administrative tasks to ensure smooth daily operations. The ideal candidate will be proactive, extremely detail-oriented (very important), and possess excellent interpersonal skills to foster positive relationships both internally and externally. If you thrive in a fast-paced environment and want to explore additional opportunities in the AI and tech world, this opportunity is perfect for you! This is a great lead-in to the Chief of Staff position. Duties Manage and maintain his executive and home calendars, scheduling meetings, appointments, and travel arrangements with precision. Screen incoming calls using multi-line phone systems, prioritize messages, and direct inquiries appropriately while demonstrating excellent phone etiquette. Follow up promptly Prepare, proofread, and edit correspondence, reports, presentations, and other documents to ensure clarity and professionalism. Handle front desk responsibilities including greeting visitors, managing office supplies, and maintaining a welcoming environment. Coordinate logistics for meetings and events, including venue setup, catering arrangements, and technical support as needed. Perform data entry tasks using computer skills such as Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Organize files electronically and physically through efficient filing systems; assist with record-keeping and document management. Support bookkeeping activities utilizing QuickBooks or similar accounting software for basic financial record maintenance. Provide customer support by addressing inquiries promptly via phone or email; assist with customer service tasks to enhance client satisfaction. Manage personal assistant duties including calendar management for executives, travel planning, and task prioritization to optimize productivity. Experience Proven experience as an Executive and or Personal Assistant or in a similar administrative role supporting a senior leader juggling multiple initiatives. Strong office management background with clerical experience across diverse administrative functions. Demonstrated proficiency with computer literacy including Microsoft Office (Word, Excel), Google Workspace (Gmail, Calendar), data entry, proofreading, and filing systems. Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment. Prior experience working with ADHD and AuDHD executives is highly desirable. Strong time management skills with the ability to prioritize tasks effectively while maintaining attention to detail. Join us in this exciting role where your organizational prowess will empower our leadership team! We value energetic professionals who are eager to make an impact through dedicated support and exceptional administrative skills. Your contribution will help drive our organization forward while fostering a positive work environment built on efficiency and collaboration!

Job Types:

Full-time, Part-time Pay:

From $20.00 per hour

Benefits:

Flexible schedule Professional development assistance

Work Location:

In person