Executive Assistant/Full Charge Bookkeeper

We are seeking a high-energy, detail-obsessed, and tech-savvy Full Charge Bookkeeper / Executive Assistant to serve as the organizational backbone of our growing company. This unique dual role is perfect for a rising professional who loves numbers just as much as they love keeping a business running smoothly. You will split your time between managing the full cycle of our financial books and acting as the strategic right hand to a C-level executive. If you are an ambitious, proactive problem-solver looking to build a career with deep visibility into business operations, this is your launchpad. Key Responsibilities Financial Management & Bookkeeping (Approx. 50%)

Full-Cycle Bookkeeping:

Manage accounts payable (AP), accounts receivable (AR), and general ledger entries using accounting software (e.g., QuickBooks Online).

Reconciliations:

Perform monthly bank, credit card, and merchant account reconciliations with flawless accuracy.

Financial Reporting:

Prepare timely monthly, quarterly, and annual financial statements (P&L, Balance Sheet, Cash Flow).

HR Support:

Assist with onboarding documentation and expense report management.

Tax Prep:

Organize and prepare financial records for the external CPA for quarterly filings and year-end tax prep. Executive Administrative Support (Approx. 50%)

Calendar & Inbox Gatekeeper:

Manage complex executive calendars, schedule meetings across time zones, and proactively triage incoming emails.

Operations & Logistics:

Coordinate domestic travel arrangements, itineraries, and logistics for conferences, client meetings, and company events.

Communication Liaison:

Draft professional correspondence, slide decks, memos, and reports on behalf of leadership.

Project Tracking:

Act as a project manager for internal initiatives, ensuring deadlines are met and follow-ups are executed.

Office Management:

Maintain digital filing systems (Google Drive/Dropbox), manage vendor relationships, and ensure day-to-day operations run flawlessly.

Qualifications & Skills Experience:

1-3+ years of hands-on bookkeeping and/or administrative experience in a fast-paced environment.

Tech-Forward:

Advanced proficiency with cloud-based accounting software (QuickBooks) and modern workplace tools (Google Workspace, Microsoft 365, and project management tools like Asana or Monday.com).

Financial Literacy:

Strong foundational knowledge of GAAP (Generally Accepted Accounting Principles) and a knack for spotting data discrepancies.

Organization Wizardry:

Exceptional time-management skills; ability to pivot seamlessly between a spreadsheet and a scheduling conflict without losing momentum.

Discretion & Trust:

Absolute integrity and discretion when handling highly confidential financial and proprietary business data.

Communication:

Sharp, professional verbal and written communication skills. What Success Looks Like in

This Role:

The Proactive Hustle:

You don't just wait for instructions; you anticipate bottlenecks.

The Balancing Act:

You can close out the month-end books with precision while simultaneously ensuring the executive's schedule for an upcoming event is perfectly optimized.

Pay:

$72,000.00 - $78,000.00 per year

Benefits:

Paid time off Application Question(s): Are you able to pass a nationwide criminal background check?

Experience:

QuickBooks:

3 years (Required) full charge bookkeeping: 3 years (Required) Executive administrative support: 3 years (Required) Ability to

Commute:

Hollywood, FL 33020 (Required)

Work Location:

In person