Sr. Executive Assistant

Description We are looking for a highly organized and proactive Senior Executive Assistant to join our team in Jacksonville Beach, Florida. This role is a Contract to potential long-term position, offering the opportunity to transition to an ongoing role based on performance. The ideal candidate will bring energy, initiative, and exceptional attention to detail to support executive-level operations in a dynamic and fast-paced environment.

Responsibilities:

• Manage executive calendars, coordinating meetings, appointments, and travel arrangements to ensure seamless scheduling.
• Prepare materials for internal and external meetings, ensuring accuracy and completeness.
• Monitor and organize executive emails, flagging priority items, and drafting correspondence as needed.
• Maintain and update document libraries, ensuring proper organization and version control.
• Oversee digital and physical filing systems for contracts, reports, and other executive records.
• Process expense reports and invoices with precision, ensuring timely submissions.
• Coordinate with internal teams and external partners to facilitate routine operational tasks.
• Organize logistics for company events, leadership meetings, and site visits.
• Handle sensitive and confidential information with discretion and professionalism.
• Identify opportunities to streamline workflows using AI tools and automation to enhance efficiency. Requirements
• Minimum of 5 years of experience in administrative or executive support roles for upper management at the C-suite level.
• Strong organizational skills with a keen eye for detail and accuracy.
• Proficiency in Microsoft Office Suite, MacOS, and the ability to quickly adapt to new digital tools and platforms.
• Excellent written and verbal communication skills, with a detail-oriented approach.
• Proven ability to manage multiple priorities and meet deadlines in a high-pressure environment.
• Self-motivated and proactive, with a talent for anticipating needs and taking initiative.
• Comfortable collaborating in an in-office environment while remaining adaptable to changing circumstances.
• Discreet and reliable when handling confidential matters.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .