Executive Assistant

Executive Assistant at CoVar Transport Executive Assistant at CoVar Transport in Lutz, Florida Posted in 9 days ago.

Type:

full-time

Job Description:

Position Overview:

CoVar Transport is seeking a highly organized and proactive Office Administrator to serve as a key support resource for ownership. This role functions as an assistant-style position for the Management Team, acting as a floating member of the management team. This individual will handle a mix of administrative, operational, and event-related responsibilities to keep the office running efficiently. The ideal candidate is detail-oriented, dependable, and comfortable wearing multiple hats in a fast-paced environment.

Key Responsibilities:

Provide direct administrative support to ownership, including calendar management and task coordination Manage office operations such as ordering and maintaining office supplies Oversee kitchen inventory and ensure common areas are consistently stocked and organized Manage and track employee PTO requests, maintain accurate records, and coordinate approvals with leadership Assist with onboarding new employees (equipment setup, documentation, coordination with team leads) Support hiring efforts by reviewing resumes and assisting with candidate vetting Perform light accounting tasks (expense tracking, invoice support, basic data entry) Coordinate and help execute company events, meetings, and team functions Act as a liaison across departments to ensure alignment on internal initiatives Handle ad hoc projects and day-to-day needs for leadership

Qualifications:

Strong organizational and time management skills High attention to detail and ability to multitask Excellent communication skills (written and verbal) Proficiency in Microsoft Office / Google Workspace Ability to operate with discretion and professionalism Self-starter with a willingness to take initiative Prior administrative or office experience is a plus, but not required

Requirements:

Entry-level role with opportunity for growth Ability to work in-office in the Tampa area