Executive Assistant / Operations Coordinator Innova Investment Group, LLC Miami Beach, FL Job Details Full-time $40,000 - $45,000 a year 2 hours ago Qualifications Microsoft Word Foreign language proficiency Legal correspondence preparation Microsoft Excel Office activity coordination Contractor management MLS software Real estate contract preparation Operations coordination Lease document preparation Service scheduling Property showing Word embeddings Executive administrative support Collaborating with government agencies Team scheduling Legal document sorting and filing Research Mid-level Maintenance schedule management Real Estate License Invoice payment processing Contract drafting Financial records management Financial record maintenance Contracts Public records Facilities maintenance customer service Public permit project coordination Working on construction projects Full Job Description Executive Assistant / Operations Coordinator Real Estate Investment
Property Management Location:
Miami-Dade County, Florida Employment Type:
Full-Time Compensation:
Competitive salary based on experience, plus opportunity for long-term growth. Build a Career, Not Just Find Another Job We are a privately owned real estate investment, development, construction, and property management company seeking an exceptional Executive Assistant / Operations Coordinator to become an integral part of our team. This is not a temporary administrative position. We are looking for someone who wants to build a long-term career with a growing company and eventually become one of its key leaders. If you are looking for a job while starting another business, pursuing a side hustle, or simply passing the time, this position is probably not the right fit. We are looking for someone who takes pride in excellence, enjoys solving problems, and wants to grow professionally for years to come. About Us Our company acquires, develops, renovates, builds, manages, and maintains its own real estate portfolio. No two days are alike. You will work directly with ownership and become involved in virtually every aspect of the business, including: Real estate acquisitions Property management Construction projects City permitting Contractor coordination Legal matters Leasing Financial administration Operations management This position offers tremendous learning opportunities and career advancement for the right person. Responsibilities Your responsibilities will include, but are not limited to: Coordinate daily business operations Manage calendars, schedules, deadlines, and priorities Communicate with tenants, contractors, vendors, attorneys, title companies, inspectors, and government agencies Coordinate maintenance requests and contractor scheduling Assist with MLS listings, rental listings, showing instructions, and leasing activities Assist with drafting correspondence, notices, leases, contracts, and eviction-related documents Research public records, court records, permits, code enforcement matters, and property information Monitor permitting processes and communicate with municipalities Process invoices and coordinate bill payments Maintain organized digital and physical files Assist with bookkeeping and accounting support Prepare reports using Microsoft Word and Excel Learn and utilize property management software such as Buildium Follow up relentlessly to ensure projects are completed accurately and on time Preferred Qualifications The ideal candidate will possess experience or knowledge in several of the following areas: Florida real estate sales license (preferred) CAM license (preferred) Property management MLS systems Buildium or similar property management software Construction or permitting processes Contractor coordination Public records and court record research Microsoft Word and Excel Basic accounting and bookkeeping principles Real estate contracts and leasing English and Spanish fluency Do not worry if you do not possess every qualification. We value intelligence, work ethic, and the willingness to learn. The Person We're Looking For We are looking for someone who is: Extremely organized Exceptionally reliable Honest and trustworthy Professional at all times Punctual Detail-oriented A strong communicator Calm under pressure Resourceful and proactive Comfortable managing multiple priorities simultaneously Technology savvy Able to solve problems independently Comfortable taking ownership of responsibilities Looking to build a long-term career—not simply hold another job What We Value Most We can teach software. We can teach our systems. We can teach our processes. What we cannot teach is integrity, accountability, professionalism, curiosity, initiative, and the desire to continually improve. If those qualities describe you, we would like to meet you.
To Apply Please submit:
Your résumé A brief cover letter explaining why this position interests you Your salary expectations Whether you hold a Florida Real Estate Sales License or CAM License Your level of proficiency in English and Spanish A brief description of the most complex project or responsibility you have successfully managed Only candidates who carefully follow these instructions will be considered. We are building a team of professionals committed to excellence and long-term success. If that describes you, we look forward to hearing from you.
Pay:
$40,000.00 - $45,000.00 per year
Work Location:
In person
