Executive Assistant to the Owner & CEO

Automated Shading & Lighting Control Over 20 years in business. At ASI, we transform spaces. Based in beautiful Naples, Florida, we are a premier, fast-growing team of 25 dedicated professionals providing high-quality shading solutions. Because we are a tight-knit, agile company, our culture is collaborative, fast-paced, and energetic. We are looking for a rockstar Executive Assistant (EA) to serve as the strategic right hand, gatekeeper, and force multiplier for our Owner/CEO. If you thrive in dynamic environments where no two days are the same and you love keeping chaos perfectly organized, you'll fit right in. Position Overview As the Executive Assistant, you will do much more than just manage a calendar. You will be the central hub of communication for the CEO, interacting with our tight-knit team of 25, high-value clients, and external partners. You will handle high-level administrative tasks, protect the CEO's time, and oversee special projects that keep the business moving forward efficiently.

Key Responsibilities Calendar & Time Management:

Masterfully manage the CEO's complex calendar, prioritizing requests, scheduling meetings, and ensuring daily schedules run seamlessly.

Communication Gatekeeping:

Act as the primary point of contact for the CEO. Manage inbound emails, phone calls, and correspondence with professionalism and discretion.

Meeting Strategy & Prep:

Prepare agendas, briefs, and materials ahead of key leadership meetings. Attend meetings to take actionable minutes and track follow-up items.

Small-Business Operations support:

Because we are a team of 25, you will occasionally wear multiple hats—assisting with light office management, organizing team-building events, or coordinating vendor relations.

Document & Presentation Creation:

Draft professional emails, presentations, and reports on behalf of the CEO.

Confidentiality:

Handle sensitive business data, financial overview metrics, and personnel information with the utmost discretion.

Qualifications & Skills Experience:

3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role supporting C-level executives (experience in a small-to-medium business environment is a huge plus).

Tech-Savvy:

Highly proficient with Microsoft Office 365, Google Workspace, and project management tools. Experience with CRM software is a plus.

Organization & Anticipation:

Exceptional organizational skills with a proven ability to anticipate needs before they arise. You don't just solve problems; you prevent them.

Communication:

Flawless written and verbal communication skills with a polished, professional demeanor.

Adaptability:

A positive, "can-do" attitude with the flexibility to pivot priorities quickly in a growing business.

Local Presence:

Must be based in or able to reliably commute to our Naples, FL office. What We Offer Competitive base salary commensurate with experience. Health, dental, and vision insurance options. Paid Time Off (PTO) and paid holidays. A vibrant, supportive team culture where your impact is recognized every single day. Opportunities for professional growth as the company continues to expand.

Pay:

$50,000.00 - $70,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person