Executive Assistant

Build Your Career with Rapid Building Solutions Rapid Building Solutions is a trusted leader in the design and construction of self-storage facilities. We're seeking a highly skilled Executive Assistant to provide comprehensive administrative, operational, and organizational support to our CEO and leadership team. The ideal candidate is proactive, detail-oriented, and capable of managing a wide range of responsibilities in a fast-paced, commercially driven environment. This position requires exceptional organization, strong communication skills, confidentiality, and the ability to anticipate needs before they arise. Experience with contract review, accounting software, and legal/transactional support is strongly preferred. What You'll Do Provide high-level executive administrative support to the CEO and leadership staff. Draft, edit, and prepare letters, memos, reports, invoices, presentations, and other documents. Review, track, and organize contracts, legal documents, and confidential materials. Assist with paralegal-style tasks, including contract comprehension and document management. Manage executive calendars, schedule meetings, and coordinate travel arrangements and accommodations. Attend meetings on behalf of executives, take notes, and prepare accurate minutes. Screen and prioritize communications, summarize key information, and route items as needed. Utilize accounting software (QuickBooks or similar) for basic bookkeeping, expense tracking, and invoice support. Maintain organized digital and physical filing systems for records, contracts, and correspondence. Run occasional office or personal errands, including picking up lunch or supplies. Support daily operations by ordering office materials, monitoring inventory, and assisting with vendor coordination. Handle confidential information with discretion and professionalism. Collaborate with internal departments and external partners as needed. Perform additional duties as assigned by the CEO or leadership team. What You Bring to the Team Minimum 5 years of Executive Assistant experience , preferably supporting a senior leader or CEO. Experience with contract review, paralegal support, or legal document management. Proficiency in accounting software (QuickBooks preferred) and Microsoft Office Suite (Excel, Word, PowerPoint). Excellent organizational skills with the ability to manage multiple priorities and meet tight deadlines. Strong time management, critical thinking, and problem-solving skills. Professional and clear verbal and written communication abilities. High level of emotional intelligence, discretion, confidentiality, and professionalism. Ability to work independently, anticipate needs, and be resourceful in a fast-paced environment. Comfortable handling both high-level executive tasks and day-to-day operational errands. Compensation & Benefits Here's what we offer:

Salary:

TBD based on experience Comprehensive employee benefits package including Health, Dental, Vision, and a 401(k) plan with employer contribution 40 hours of Paid Time Off (PTO) after 90 days of employment 40 hours of Paid Vacation after one year of employment

Pay:

From $50,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Paid time off Vision insurance

Work Location:

In person