Executive Assistant to the

CEO STEAMUP

Academy Orlando, FL Job Details Full-time From $38,000 a year 20 hours ago Qualifications Vendor relationship building Spanish Confidential information handling Google Sheets Google Docs Google Drive Microsoft Outlook Executive administrative support English Research Documentation tools Calendar management Customer relationship management Community relationship building Gmail Full Job Description Be the right hand behind a mission that changes young lives. SteamUp Academy is growing, and we are looking for a driven, positive, and resilient bilingual Executive Assistant to support our CEO and help families enroll their children. If you love solving problems, connecting with people, and being part of a team that wins together, this role was made for you. Key Responsibilities Student Enrollment Respond to family inquiries in English and Spanish by phone, email, and message Guide families through the enrollment process from first contact to registration Follow up consistently with prospective families until they are enrolled Maintain enrollment records and tracking reports Executive and Administrative Support Manage and organize the CEO's email inbox, including drafting, responding, and flagging priority messages Maintain and manage the CEO's calendar, including scheduling meetings, calls, and appointments Prepare meeting agendas, take detailed notes, and follow up on action items Handle correspondence on behalf of the CEO (emails, letters, messages) Research topics, vendors, partners, and opportunities as directed Create reports, presentations, and summaries for leadership and stakeholders Manage travel logistics and itineraries when needed Maintain organized digital filing systems (Google Drive, cloud folders) Assist with onboarding new hires Support grant research, documentation, and reporting workflows Monitor and order supplies and manage vendor relations as needed Communications and Relationship Management Draft and proofread professional communications and documents Act as a liaison between the CEO and internal and external stakeholders Help manage community partnerships, client inquiries, and follow-up communications Assist with preparing content or talking points for public-facing activities Finance and Administrative Support Assist with basic bookkeeping and budget tracking Maintain databases and records for financial information and personnel Support the preparation of financial reports and proposals Track invoices, receipts, and reimbursements What We Are Looking For Required Excellent written and spoken communication in both English and Spanish A positive attitude, a winning mentality, and the tenacity to keep going when things get tough At least 2 years of experience as a virtual assistant, executive assistant, or in an operations role Strong independent thinking, with the ability to take a task and run with it Excellent problem-solving skills: if something comes up, you find a solution and report back Proficiency in Google Workspace (Gmail, Docs, Sheets, Calendar, Drive) Experience with Microsoft Office (Word, Excel, Outlook) A high level of discretion with sensitive business information A reliable internet connection, computer, and quiet work environment Ability to work US Eastern Time hours Preferred Experience supporting a founder, CEO, or executive in the US Experience in sales, admissions, enrollment, or customer service Familiarity with project management tools (Asana, Trello, Notion, ClickUp) Basic bookkeeping or QuickBooks experience Background or interest in education, nonprofits, or youth programs Experience with Canva for simple document formatting You Are a Great Fit If You Take ownership and do not wait to be micromanaged Communicate clearly and proactively, giving updates before being asked Stay calm under pressure and juggle multiple priorities Notice problems before they become crises and solve them quietly Are loyal, trustworthy, and treat confidential information with the utmost care Bounce back from setbacks and never give up on a goal Love learning and growing in a dynamic, mission-driven environment Why Join SteamUp Academy Full-time position A meaningful role where your work directly impacts students and families A supportive team and room to grow

Pay:

From $38,000.00 per year

Language:

Spanish (Preferred) Ability to

Commute:

Orlando, FL 32804 (Preferred)

Work Location:

In person