Front Desk Administrative Assistant On-site
- Full-time
- Orlando, FL
- $18,50(750/week) About us We are a high-end custom home builder.
Our office is the hub that connects leadership, our commercial team, clients, investors, brokers and partners, and we're looking for someone to make every visit, call and meeting run smoothly. The role As our Front Desk Administrative Assistant, you'll be the first point of contact for everyone who walks in or calls. You'll support our CEO by managing his calendar and filtering requests, coordinate meetings across departments, and keep the office organized and ready for clients every day. What you'll do Greet clients, investors, brokers, vendors and visitors; identify the reason for their visit and connect them with the right person Answer the reception phone, manage voicemail and route calls and messages the same day Manage the CEO's calendar: assess meeting requests, schedule, reschedule, resolve conflicts and brief him on changes and priorities Create and send Microsoft Teams invites with complete details, and send reminders for key meetings Monitor email, Teams and WhatsApp; route each request to the right department and follow up until it's closed Coordinate the monthly KPI presentation calendar, confirming each department's slot and keeping presentations on time Support the commercial team with client and investor meeting logistics Keep the office running: common areas, supplies, kitchen and restroom restocking, purchases and vendor contact Report maintenance issues and follow up until resolved Help organize licenses, insurance certificates and compliance documents when requested What we're looking for 2+ years of experience in front desk, reception, administrative or executive assistant roles Strong organization and attention to detail, especially with calendars and scheduling Professional, warm presence with clients and visitors Clear written and verbal communication in English Comfortable with Microsoft 365 (Outlook, Teams, Excel) Able to juggle multiple requests, prioritize and follow through without reminders Discretion with confidential information Nice to have Bilingual English/Portuguese or English/Spanish Experience in construction, real estate or a fast-paced small business Experience supporting a CEO or senior executive What we offer $18.50/hour, 40 hours per week ($700/week) A central role in a growing company with direct exposure to leadership Structured onboarding and training in your first 90 days
Schedule:
Monday to Friday, 40h week, on-site
Pay:
$18.00 - $20.00 per hour Expected hours: 40.0 per week
Benefits:
401(k) Health insurance Paid time off
Work Location:
In person
