Executive Assistant

Executive Assistant 2.4 2.4 out of 5 stars 170 Griffin Blvd, Panama City Beach, FL 32413 Full-time By the Sea Resorts 51 reviews

Full-time Executive Assistant Location:

On-Site, Panama City Beach, Fl Employment Type:

Full-Time About the Role We are seeking a highly organized, adaptable, and discreet Executive Personal Assistant to support the ownership of a growing hospitality and real estate company. This role is ideal for someone who thrives in a fast-paced environment, maintains a calm and professional demeanor under pressure, and can seamlessly shift priorities as business needs evolve. The right candidate will act as a trusted partner—anticipating needs, managing competing priorities, and ensuring day-to-day operations run smoothly both professionally and personally. Key Responsibilities Manage complex calendars, appointments, and scheduling across multiple time zones Coordinate travel arrangements, itineraries, and accommodations Serve as a gatekeeper and liaison between the CEO and internal/external stakeholders Assist with real estate and long-term rental coordination as needed Handle confidential information with the highest level of discretion Support meeting preparation, including agendas, materials, and follow-ups Run personal and professional errands and manage day-to-day administrative tasks Track projects, deadlines, and deliverables to ensure timely execution Adapt quickly to changing priorities and provide proactive problem-solving Qualifications Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership Exceptional organizational and time management skills Ability to remain calm, professional, and solutions-oriented in a dynamic environment Strong communication skills (written and verbal) High level of discretion and confidentiality Tech-savvy with proficiency in Google Workspace, Microsoft Office, and scheduling tools Self-starter with the ability to anticipate needs and work independently Flexibility to accommodate occasional after-hours or urgent requests Key Traits for Success Highly organized and detail-oriented Calm, composed, and unflappable under pressure Adaptable and comfortable with shifting priorities Resourceful problem-solver Trustworthy and dependable Strong sense of urgency without sacrificing quality Why Join Us Opportunity to work closely with executive leadership in a growing company Exposure to hospitality, real estate, and short-term and long-term rental operations Dynamic, fast-paced environment with no two days the same Competitive compensation based on experience How to Apply Please submit your resume along with a brief cover letter explaining why you are a strong fit for this role.