Executive Assistant Location:

Pensacola, FL 32514

Work Model:

100%

On-site Pay Rate:

$25 per hour

Work Schedule:

Monday-Thursday, 7:30 AM-5:30

PM Travel Required:

No Interview Process:

Two virtual interview rounds, with cameras on Position Overview The Executive Assistant will support the day-to-day operations of the Customer Experience Center, ensuring smooth coordination of executive schedules, meetings, facility tours, and visitor experiences. This role requires a highly organized, detail-oriented professional with strong administrative skills, excellent communication, and a customer-service mindset. Key Responsibilities Manage daily operations of the Customer Experience Center, including scheduling and logistics. Coordinate meeting rooms, reservations, and facility resources to prevent scheduling conflicts. Arrange catering, room setup, and other visitor requirements to ensure spaces are ready for meetings and events. Provide visiting guests with travel information, including hotel recommendations, transportation options, and airport logistics. Coordinate facility tours and maintain the Tour Ambassador roster, including availability and coverage. Prepare tour materials and communicate with visitors, ambassadors, and internal stakeholders. Maintain employee communication boards and ensure information is accurate and up to date. Manage calendars and scheduling for local executives, resolving conflicts and prioritizing requests. Prepare, format, and update PowerPoint presentations for leadership meetings, business reviews, and visitor presentations. Provide general administrative support to local leadership and the Customer Experience Center team. Required Qualifications Proven experience as an Executive Assistant, Administrative Assistant, or in a similar administrative or coordination role. Strong proficiency in Microsoft Office, particularly PowerPoint, Outlook, Word, and Excel. Excellent calendar management, scheduling, organizational, and multitasking skills. Strong written and verbal communication skills with a professional demeanor. High attention to detail in document preparation, presentation formatting, and logistics coordination. Ability to work independently, exercise sound judgment, and handle confidential information with discretion. Strong interpersonal skills and a customer-focused, hospitality-minded approach. Preferred Qualifications Experience coordinating corporate events, facility tours, or visitor programs. Familiarity with room and resource booking systems such as Outlook Room Booking, EMS, or Robin. Experience managing ambassador programs, volunteer rosters, or cross-functional schedules. Basic graphic design or presentation layout skills. Experience supporting multiple executives simultaneously. Familiarity with catering coordination and vendor management. Experience in manufacturing, energy, or industrial environments. Work Environment This is a fully on-site position at the Customer Experience Center in Pensacola, Florida. The role requires regular interaction with executives, employees, customers, and visiting guests in a fast-paced environment.

Pay:

$25.00 per hour Expected hours: 40.0 per week

Experience:

Administrative:

1 year (Preferred) Calendar management: 1 year (Preferred)

Microsoft Office:

1 year (Preferred)

Microsoft PowerPoint:

1 year (Preferred)

Work Location:

In person