Responsibilities:

Oversee complex executive calendars and inboxes, ensuring priorities are managed effectively and scheduling conflicts are resolved before they escalate.
Arrange domestic and potentially international travel, including itineraries, reservations, and related logistics for senior leadership.
Coordinate meetings across multiple time zones and operating hours while keeping executives informed and prepared for key commitments.
Create and refine administrative processes, templates, trackers, and standard workflows that improve consistency and efficiency.
Monitor follow-up items, action lists, and executive deliverables to help leadership stay on track with critical initiatives.
Draft, edit, and manage clear communications on behalf of executives with a high level of accuracy and discretion.
Maintain organized digital records, meeting documentation, and reference materials for easy retrieval and continuity.
Partner with vendors and internal or external stakeholders to support administrative coordination and timely communication.
Use Microsoft 365 and modern productivity tools, including AI-enabled solutions, to streamline daily administrative operations.
Provide responsive support for time-sensitive project coordination tied to government-related workstreams. Requirements
At least 5 years of experience supporting senior executives in government contracting or closely related environments.
Must be eligible to work in the U.S. for this role.
Background supporting defense, national security, cleared, or U.S. government program operations.
Demonstrated expertise in calendar management, travel coordination, executive communications, and task follow-through.
Strong written and verbal communication skills with the ability to interact professionally with senior leaders and stakeholders.
Advanced organizational skills, sound prioritization, and the ability to work independently with excellent judgment.
Proficiency with Microsoft 365 applications such as Outlook, Teams, and SharePoint, along with comfort using modern productivity technology.
Proven discretion, accountability, and a proactive approach to solving problems in fast-moving settings.

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