Executive Assistant

We are looking for a highly organized and proactive Executive Assistant to provide top-notch support to senior leadership in St. Augustine, Florida. This long-term contract position requires someone with strong attention to detail who excels at managing schedules, coordinating travel, and ensuring the smooth execution of executive-level tasks. Join our team and play a key role in enhancing operational efficiency.

Responsibilities:

• Manage and maintain complex executive calendars, ensuring appointments and meetings are scheduled seamlessly.
• Arrange and coordinate comprehensive travel plans, including flights, accommodations, and transportation.
• Organize executive meetings, preparing agendas and gathering necessary materials for productive discussions.
• Serve as a reliable point of contact for internal and external stakeholders, ensuring effective communication.
• Monitor deadlines and follow up on tasks to ensure timely completion of projects.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Provide administrative support by preparing reports, presentations, and correspondence as needed.
• Assist in planning and coordinating events or special projects for the executive team.
• Identify opportunities to improve processes and suggest solutions to enhance efficiency.
• Maintain accurate records and documentation to support executive operations.