Pay Growth
?
out of 5
Not enough data
Not enough info to score pay or growth
Executive Administrative Assistant
Job
360 Custom Renovations
Sarasota, FL (In Person)
$47,840 Salary, Full-Time
Review key factors to help you decide if the role fits your goals.
Job Security
?
out of 5
Not enough data
Calculating job security score...
Total Score
59
out of 100
Average of individual scores
Skill Insights
Compare your current skills to what this opportunity needs—we'll show you what you already have and what could strengthen your application.
Job Description
Executive Administrative Assistant / Permit Coordinator We are looking for a responsible, organized, and motivated Executive Administrative Assistant to join our office. This is an important position in our company, as many daily office operations, permit processes, documentation, and communication with different departments will depend on this person. Our office has a positive and supportive work environment, and we are looking for someone who is professional, punctual, dependable, and willing to help wherever needed. Job Responsibilities The Executive Administrative Assistant will be responsible for supporting daily office operations and assisting with administrative, permitting, and communication tasks. Responsibilities include, but are not limited to: Answering phone calls in a professional and friendly manner Responding to emails and managing daily email communication Scheduling and booking appointments Assisting clients, vendors, counties, cities, and different departments as needed Submitting permit applications to counties, cities, and other departments Following up on permit applications, inspections, and required documents Keeping track of inspection dates, results, and pending items Making sure all documentation is complete, updated, organized, and submitted on time Communicating with counties, cities, and permit departments regarding requirements and updates Learning how to handle different situations related to permits, inspections, and documentation Maintaining accurate office records and files Using basic Microsoft Excel, Microsoft Word, and email systems Helping around the office with general administrative duties as needed Assisting with yearly or semi-yearly audit paperwork by preparing and submitting documents to the accountant Supporting management with daily tasks and special projects Qualifications The ideal candidate should have: Bilingual English and Spanish required Strong communication skills, both written and verbal Basic knowledge of Microsoft Excel and Microsoft Word Experience with email management Ability to answer phones and communicate professionally Strong organizational skills and attention to detail Ability to multitask and prioritize responsibilities Willingness to learn county, city, and department permit procedures Ability to keep documentation accurate and up to date Professional attitude and good customer service skills Ability to work independently and take responsibility for daily tasks Desired Qualities We are looking for someone who is: Responsible and reliable Punctual and respectful of work hours Organized and detail-oriented Honest and trustworthy Willing to help wherever needed Able to work well in an office environment Patient and professional when handling different departments or situations Able to learn quickly and follow instructions Comfortable managing important paperwork and deadlines A team player with a positive attitude Work Environment This position is in a professional office setting with a friendly and supportive environment. The right person will play a key role in helping the office run smoothly and making sure permits, inspections, appointments, emails, and documentation are properly handled.