Executive Administrative Assistant Manpower - 3.8 Stuart, FL Job Details Full-time $70,000 - $75,000 a year 20 hours ago Benefits Health insurance Qualifications Customer communication Google Sheets Google Docs Executive administrative support Microsoft Office Calendar management QuickBooks Organizational skills Managing executive calendars Gmail Technical Proficiency Time management Full Job Description We are seeking a high-caliber Executive Assistant to serve as the primary strategic partner and "right hand" to our CEO. This is not a traditional administrative role; we are looking for an "A-player" who thrives in high-performance environments and can turn visionary ideas into precise execution. The ideal candidate will be a proactive gatekeeper and "force multiplier" who anticipates the CEO's needs, manages the "rhythm" of the business, and ensures the leadership team remains aligned and accountable.

Key Responsibilities:

What You'll Own & Execute Strategic Partnership & Business Flow Anticipatory Management:

Identify potential bottlenecks and solve operational problems before they escalate. The "Focus Points"

Strategy:

Maintain a focus points document to keep the CEO aligned with the highest-value activities that drive the business forward.

Operational Alignment:

Translate the CEO's vision into actionable steps, organizing deadlines and ensuring strategic initiatives maintain momentum.

Leadership Liaison:

Act as the bridge between the CEO and the Leadership Team, following up on assigned tasks and ensuring they have what they need to succeed.

Advanced Calendar & Time Architecture Calendar Mastery:

Proactively manage the CEO's calendar and commitments, ensuring his time is spent on high-leverage priorities.

Transition Buffer:

Protect the CEO's energy by building in transition time between meetings to allow for mental shifts.

Meeting Logistics:

Schedule all requested meetings, provide proactive reminders, and coordinate with the COO's assistant for company events or team meals.

High-Level Communication & Documentation Executive Representation:

Communicate professionally with clients, suppliers, vendors, and banking contacts on behalf of the CEO.

Content & Reporting:

Draft and edit written content, prepare appropriate reports, and manage executive correspondence.

Meeting Intelligence:

Attend key meetings with or on behalf of the CEO, lead them when necessary, and distill notes into company-wide communications when appropriate.

Skills & Qualifications The Essentials Experience:

4-6 years supporting a high-level executive or leadership team.

Technical Suite:

Proficiency in MS Office, Google Apps (Sheets, Docs, Gmail), and a working knowledge of QuickBooks.

Management Style:

Proven ability to "manage up" by holding leadership accountable to their commitments.

Composure:

Ability to handle strong personalities and high-stakes environments with confidence and discretion.

Required Soft Skills Exceptional Organization & Time Management:

Ability to bring order to chaos in a fast-paced environment.

Superior Communication:

High-level verbal and written skills for both internal and external stakeholders.

Proactive Judgment:

The ability to discern what requires the CEO's attention versus what can be handled independently. Cultural Fit & "Nice to Haves"

Personal Character:

Sets a high example in work habits and demonstrates a cooperative spirit with all employees.

Interests:

A passion for water activities is a plus, aligning with our core culture

Growth Mindset:

An innate willingness to learn and adapt as the company scales.

Job Type:

Full-time Pay:

$70,000.00 - $75,000.00 per year

Benefits:

Health insurance Application Question(s): Can you pass a background check and drug test?

Experience:

Calendar management: 3 years (Required)

Executive Administrative :

3 years (Required) Ability to

Commute:

Stuart, FL (Required)

Work Location:

In person